Decision - Access Agreement for purchasing Vehicles for Children's Residential Homes, SEN Provision and Independent Fostering Agencies | Westminster City Council
Decision details

Decision - Access Agreement for purchasing Vehicles for Children's Residential Homes, SEN Provision and Independent Fostering Agencies

Decision details

Access Agreement for purchasing Vehicles for Children's Residential Homes, SEN Provision and Independent Fostering Agencies

Decision Maker: Cabinet Member for Children, Families and Young People

Decision status: Recommendations Approved (subject to call-in)

Is Key decision?: Yes

Is subject to call in?: No

Decision:

 

1.    That the Executive Director of Children’s Services be given delegated authority for the access call-off and award of the WLA contracts for the Dynamic Purchasing Vehicles.

 

2.    That the Executive Director of Childre’s Services be give delegated authority to select the various call-off options in award of contract in accordance with the rules of the DPV. Where a suitable placement cannot be found, to delegate authority to spot purchase placements outside the identified frameworks.

 

3.    That the use of an alternative bespoke procurement portal, Curtis Fitch software application, as an e-Procurement platform for the purpose of e-sourcing and supplier relationship management be agreed.

                      

 

This provision of placements for our Looked After Children and young people with Special Educational Needs or Disability are to be procured by the Council by first entering into Access Agreements with Brent, Ealing and Barnet Councils to allow it to use the framework agreements that they are in the process of procuring. 

 

Once the Access Agreements has been signed, the Council can procure services under the Frameworks using the call off procedure set out in the Framework Agreements. The Council has not had sight of the Framework Agreements at this stage or draft Access Agreements.  It is understood that they will be available at the conclusion of the current EU procurement.

 

It is recommended, therefore, that the Cabinet Member delegates authority to the Executive Director of Children’s Services, the decision to enter into the Access Agreements provided the Director of Law approves. This will ensure that the Council does not enter into such Agreements without due consideration of the procurement process conducted by Ealing, Barnet and Brent and the terms of the Access Agreements. 

 

Publication date: 16/03/2018

Date of decision: 16/03/2018

Accompanying Documents: