Agenda and minutes

To sign the Minutes of the Meeting of the Council meeting held on 12 July 2017.

The minutes of the proceedings at the Council meeting on Wednesday 12 July 2017 were, with the assent of the Members present, signed by the Lord Mayor as a true record of the proceedings.

Note by the Chief Executive:

The Chief Whip of the Majority Party has advised that at the commencement of this meeting he will move a Procedural Motion to the effect that the meeting will not consider Agenda items 5, 6, 7 and 8 set out here but proceed after considering items 3, 4 and 9 to consider the business set out in the Extraordinary Council Agenda called to commence on the rising of this meeting.

       i.          The Lord Mayor to report that, on Sunday 2^nd July, he attended the annual Civic Service at Westminster Abbey.

      ii.          The Lord Mayor to report that, on Monday 3^rd July, he gave an interview on BBC Radio London’s Robert Elms Show.

    iii.          The Lord Mayor to report that, on Monday 3^rd July, he hosted a reception to mark Pride Week.

    iv.          TheLord Mayor to report that, on Tuesday 4^th July, he hosted the annual Westminster Community Awards.

     v.          The Lord Mayor to report that, on Thursday 6^th July, he attended the annual Pride in London Banquet.

    vi.          The Lord Mayor to report that, on Saturday 8^th July, he led the annual Pride Parade through central London.

  vii.          The Lord Mayor to report that, on Monday 10^th July, he attended the annual Order of the Bath ‘At Home’ Reception at Westminster Abbey.

 viii.          The Lord Mayor to report that, on Wednesday 12^th July, he attended the State Arrival of Their Majesties The King and Queen of Spain at Horseguards Parade.

    ix.          The Lord Mayor to report that, on Thursday 13^th July, he attended the City of London Corporation Banquet in honour of Their Majesties The King and Queen of Spain.

     x.          The Lord Mayor to report that, on Tuesday 18^th July, he attended a Reception hosted by the Secretary of State for Foreign and Commonwealth Affairs to mark the Official Birthday of Her Majesty The Queen.

    xi.          The Lord Mayor to report that, on Wednesday 19^th July, he attended a Pride Reception hosted by the Prime Minister at 10 Downing Street.

  xii.          The Lord Mayor to report that, on Thursday 20^th July, he chaired the Annual General Meeting of the London Mayors’ Association.

 xiii.          The Lord Mayor to report that, on Wednesday 16^th August, he attended a performance of the musical “Yank!” at Charing Cross Theatre.

xiv.          The Lord Mayor to report that, on Wednesday 6^th September, he attended the annual London Borough Mayors’ Service and Reception at St. Paul’s Cathedral.

  xv.          The Lord Mayor to report that, on Saturday 9^th September, he attended a reception on the Finish Line of the Great River Race.

xvi.          The Lord Mayor to report that, on Tuesday 12^th September, he attended a dinner hosted in his honour by the Archbishop of the Greek Orthodox Church in the United Kingdom.

xvii.          The Lord Mayor to report that, on Sunday 17^th September, he attended a Service of Thanksgiving and Re-dedication to mark the  ...  view the full agenda text for item 2.

2.1     The Lord Mayor referred to these as set out on the agenda.

2.2     The Leader and other Members spoke in tribute of the work undertaken by Charlie Parker who was attending his last Council meeting as Chief Executive.  Following which Mr Parker replied.

          Procedural Motion

          It was moved by Councillor Tim Mitchell and seconded by Councillor Jacqui Wilkinson:

                    “That consideration of the business set out in the agenda other than Agenda Item 4 (Petitions) and Item 9 (Committee Reports) be either not considered or deferred to the next meeting.

                    That the Council note, that in view of the intention to hold a full Budget debate at the Extraordinary Council meeting to be held on the rising of this meeting, it is intended that the programme of Council meetings be adjusted in order that the Extraordinary meeting programmed for 7 March 2018 instead become an Ordinary meeting to include Question Time held in accordance with Standing Order 9.  A report to facilitate this will be made to Council via the General Purposes Committee on 24 January 2018.”

          It was moved by Councillor Guthrie McKie and seconded by Councillor David Boothroyd:

                    “That the Procedural Motion be amended in order to allow Agenda Item 5 – Questions to be taken”.

          The Lord Mayor then put the amendment to the vote on a show of hands and declared the amendment LOST.

          The Lord Mayor then put the unamended Procedural Motion to the vote and on a show of hands declared the Procedural Motion ADOPTED.

          Resolved:

          That the Council note, that in view of the intention to hold a full Budget debate at the Extraordinary Council meeting to be held on the rising of this meeting, it is intended that the programme of Council meetings be adjusted in order that the Extraordinary meeting programmed for 7 March 2018 instead become an Ordinary meeting to include Question Time held in accordance with Standing Order 9. A report to facilitate this will be made to Council via the General Purposes Committee on 24 January 2018.

To receive any Declarations of Interests from Members and Officers of the Council.

There were none.

(a)      Petitions

          Councillor Tony Devenish presented a petition from residents of Wilton Street objecting to the TfL proposals for road plans in Grosvenor Place and its implications for Wilton Street, SW1.  The petition was referred to the Executive Director for City Management and Communities for reporting to the relevant Cabinet Member.

          Councillor Murad Gassanly presented a petition in support of the Council’s efforts to relieve overcrowding on the Ebury Bridge Estate and called for the building of more social and affordable housing.  The petition was referred to the Executive Director for Growth, Planning and Housing for reporting to the relevant Cabinet Member.

(b)      There were no Deputations.

Note by Chief Executive:

The report of the Cabinet (30.10.17) which requires decisions has been included in the agenda of the Extraordinary Council meeting which will meet on the rising this meeting.

To receive, consider and debate, if chosen, the following reports which contain a recommendation to the Council for decision.

Cabinet/Committee                                        Date of Meeting or Decision

Appointments Sub-Committee (attached)         6 September

Appointment of Chief Executive/

Head of the Paid Service

General Purposes                                 1 November

1.               Programme of Meetings

2.               Terms of Reference – Standards Committee

3.               Appraisal Arrangements – Chief Executive (Appendix A)

4.               Royal Yeomanry – Freedom Rights (Appendix B)

The Lord Mayor advised that in accordance with the earlier Procedural Motion agenda items 5 (Questions), 6 (Councillor Issues), 7 (Statement on Urgent Matters) and 8 (Future Policy Plan) had been deferred.  The meeting proceeded to consider the reports from Committees which required a decision.

(a)      Report of the Appointments Sub-Committee (6.9.17) Appointment of Interim Chief Executive and Head of the Paid Service.

          The Lord Mayor put the recommendation in the report to the vote and on a show of hands declared the recommendation ADOPTED.

          Resolved:

          That Mr Stuart Love, Executive Director of City Management and Communities, be appointed Interim Chief Executive and Interim Head of Paid Service officially from 8^th January 2018 although operationally from 1 January 2018, until the full recruitment of a new Chief Executive is complete.

(b)      Report of the General Purposes Committee (1.11.17) – Paragraph 3 – Terms of Reference – Appraisal Arrangements for the Chief Executive.

          The Lord Mayor put the recommendation in paragraph 1 of the report to the vote and on a show of hands declared the recommendation ADOPTED.

          Resolved:

1.          That the Council be recommended that the Appointments Sub-       Committee Terms of Reference be amended by the deletion of the        following:

“(2)     Appraisal

(a)       To undertake the annual performance appraisal of the Chief Executive”.

2.          That, subject to the approval of recommendation (1) above, the Council    be recommended to the above additional term of reference of the     Leader, as follows:

“To conduct the annual appraisal, including the setting of annual targets, of the Chief Executive and make an award in accordance with the Performance Related Pay Scheme currently in place, having regard to a report of the Director of People Services which shall include the views of the Council’s External Adviser (if any) appointed for these purposes, the Deputy Leader of the Council, the Leader of the Opposition, the Cabinet Member for Finance, Property and Corporate Services and such other Members or Officers as the Leader and/or the Director of People Services shall consider appropriate”.

(c)      Report of the General Purposes Committee (1.11.17) – Paragraph 2 – Terms of Reference of the Standards Committee.

          The Lord Mayor put the recommendation in paragraph 2 of the report to the vote and on a show of hands declared the recommendation ADOPTED.

          Resolved:

          That the Council approve the following additional terms of reference to the Standards Committee:

          “To monitor the Member Development Programme and make recommendations thereon to the relevant Cabinet Member”.

(d)      Report of the General Purposes Committee (1.11.17) – Paragraph 3 – Programme of Council Meetings for 2018-2019.

          The Lord Mayor put the recommendations in paragraph 1 of the report to the vote and on a show of hands declared the recommendation ADOPTED.

Resolved:

That meetings of the Council be held as follows:

16 May 2018 (Annual); 11 July 2018; 7 November 2018; 23 January 2019;

6 March 2019 and 15 May 2019 (Annual).

(e)      Report of the General Purposes Committee (1.11.17) – Paragraph 4 of the         report – Freedom  ...  view the full minutes text for item 9.