Agenda and draft minutes

General Purposes - Tuesday 7th September, 2021 6.00 pm

Venue: Room 18.12 - 18th Floor, Westminster City Hall, 64 Victoria Street, London, SW1E 6 QP

Contact: Tristan Fieldsend, Senior Committee and Councollir Co-Ordinator  Email:  tfieldsend@westminster.gov.uk

Items
No. Item

1.

Membership

To note any changes to the membership.

Minutes:

1.1           It was noted that Cllr Mitchell had replaced Cllr Caplan and Cllr Green had replaced Cllr Mohindra.

 

2.

Declarations of Interest

To receive declarations by Members and Officers of the existence and nature of any pecuniary interests or any other significant interest in matters on this agenda.

Minutes:

2.1      There were no declarations of interest.

 

3.

Minutes pdf icon PDF 194 KB

To sign the minutes of the meeting held on 23 February 2021.

Minutes:

3.1      RESOLVED:

 

That the minutes of the meeting held on 23 February 2021 be signed as a correct record of proceedings.

 

4.

Polling District and Polling Places Review pdf icon PDF 841 KB

Report of the Director of Strategy and Intelligence.

Minutes:

4.1      Evgenia Tzampoura (Data and Intelligence Analyst), Martin Pyroyiannos (Electoral Services Manager) and Jamie Cottam-Allan (Senior Electoral Services Officer) presented a report setting out proposals for new polling district boundaries within wards and the re-designating of new polling places. It was explained that this was required following the new ward arrangements implemented following recommendations made by the Local Government Boundary Commission.

4.2      The Committee discussed the proposals with a particular focus on Hyde Park, Queen’s Park and Regent’s Park wards and potential issues for residents accessing these polling places. It was noted that all suggestions had been assessed and the most suitable venues had been selected but changes could occur as alternative venues became available in the future.

4.3      The Committee was pleased to note that significant communication would be undertaken in local areas where changes to polling places had taken place. In addition, accessibility and access had formed a formal part of the review and more granular work would be undertaken in the runup to the next election to resolve any potential issues.

           RESOLVED:

           That the Committee:

1)    Noted the proposals;

2)    Approved the Polling Districts and Polling Places recommendations made in this report; and

3)    Noted that the Chief Executive had delegated powers to designate alternative polling places in the event of any polling place not being available at any election or better provision being identified, following consultation with the Party Whips and respective ward councillors.