Agenda item

Note by Chief Executive:

The report of the Cabinet (30.10.17) which requires decisions has been included in the agenda of the Extraordinary Council meeting which will meet on the rising this meeting.

To receive, consider and debate, if chosen, the following reports which contain a recommendation to the Council for decision.

Cabinet/Committee                                        Date of Meeting or Decision

Appointments Sub-Committee (attached)         6 September

Appointment of Chief Executive/

Head of the Paid Service

General Purposes                                 1 November

1.               Programme of Meetings

2.               Terms of Reference – Standards Committee

3.               Appraisal Arrangements – Chief Executive (Appendix A)

4.               Royal Yeomanry – Freedom Rights (Appendix B)

The Lord Mayor advised that in accordance with the earlier Procedural Motion agenda items 5 (Questions), 6 (Councillor Issues), 7 (Statement on Urgent Matters) and 8 (Future Policy Plan) had been deferred.  The meeting proceeded to consider the reports from Committees which required a decision.

(a)      Report of the Appointments Sub-Committee (6.9.17) Appointment of Interim Chief Executive and Head of the Paid Service.

          The Lord Mayor put the recommendation in the report to the vote and on a show of hands declared the recommendation ADOPTED.

          Resolved:

          That Mr Stuart Love, Executive Director of City Management and Communities, be appointed Interim Chief Executive and Interim Head of Paid Service officially from 8^th January 2018 although operationally from 1 January 2018, until the full recruitment of a new Chief Executive is complete.

(b)      Report of the General Purposes Committee (1.11.17) – Paragraph 3 – Terms of Reference – Appraisal Arrangements for the Chief Executive.

          The Lord Mayor put the recommendation in paragraph 1 of the report to the vote and on a show of hands declared the recommendation ADOPTED.

          Resolved:

1.          That the Council be recommended that the Appointments Sub-       Committee Terms of Reference be amended by the deletion of the        following:

“(2)     Appraisal

(a)       To undertake the annual performance appraisal of the Chief Executive”.

2.          That, subject to the approval of recommendation (1) above, the Council    be recommended to the above additional term of reference of the     Leader, as follows:

“To conduct the annual appraisal, including the setting of annual targets, of the Chief Executive and make an award in accordance with the Performance Related Pay Scheme currently in place, having regard to a report of the Director of People Services which shall include the views of the Council’s External Adviser (if any) appointed for these purposes, the Deputy Leader of the Council, the Leader of the Opposition, the Cabinet Member for Finance, Property and Corporate Services and such other Members or Officers as the Leader and/or the Director of People Services shall consider appropriate”.

(c)      Report of the General Purposes Committee (1.11.17) – Paragraph 2 – Terms of Reference of the Standards Committee.

          The Lord Mayor put the recommendation in paragraph 2 of the report to the vote and on a show of hands declared the recommendation ADOPTED.

          Resolved:

          That the Council approve the following additional terms of reference to the Standards Committee:

          “To monitor the Member Development Programme and make recommendations thereon to the relevant Cabinet Member”.

(d)      Report of the General Purposes Committee (1.11.17) – Paragraph 3 – Programme of Council Meetings for 2018-2019.

          The Lord Mayor put the recommendations in paragraph 1 of the report to the vote and on a show of hands declared the recommendation ADOPTED.

Resolved:

That meetings of the Council be held as follows:

16 May 2018 (Annual); 11 July 2018; 7 November 2018; 23 January 2019;

6 March 2019 and 15 May 2019 (Annual).

(e)      Report of the General Purposes Committee (1.11.17) – Paragraph 4 of the         report – Freedom Rights – Royal Yeomanry, Westminster Dragoons”.

          The Lord Mayor put the recommendations in paragraph 4 of the report to the vote and on a show of hands declared the recommendations ADOPTED.

          Resolved:

1.               That in view of the Council’s close association with the Royal Yeomanry the Regiment be granted “the freedom and distinction of proceeding through the City on all ceremonial occasions in full panoply and, so far as appropriate, with drums beating, colours flying and bayonets fixed”.

2.              That an illuminated document under the Common Seal recording the         grant of such privilege be prepared and presented to the officers and         other ranks of the Royal Yeomanry.