Decisions

1.     Summary of Decision

1.1. That the Cabinet Member for Regeneration and Renters in accordance with the delegation provided by the Cabinet Members’ Terms of Reference has approved the contract variations for the following contracts:

o   Ward Williams Associates Professional Services Contract for Employers Agent Services to extend the contract term and increase the value by an additional £114,200 (total contract value including extension £344,200)

o   Arcadis LLP Professional Services Contract for Cost Consulting Services to extend the contract term and increase the value by an additional £35,050.70 (total contract value including extension £561,131.23)

2.     Reasons for Decision

2.1. As part of the scheme, the Council is committed to ensuring that Darwin House residents would only be required to move once, therefore the project will be phased to ensure that the first phase of the project will build the new CSH block. This will ensure that Darwin House can remain in operation until the new replacement CSH building is complete. As well as this, the council has committed that for any development on the site:

·       There will be a full replacement of all council homes;

·       The Council will provide the maximum possible affordable housing;

·       The Council will support all residents through any moving process;

·       Works will be phased to minimise disruption to residents;

·       All new homes will be covered by a local lettings plan, meaning local people will benefit from the new homes;

·       Residents will be at the heart of the development and design of the project.

2.2. A variation to the existing contracts is necessary to increase the value and duration of these contracts to reflect unforeseen value engineering work to address scheme viability, and to extend the programme duration to reflect  phased delivery and increased defect liability period in line with the Main Contract to ensure these critical Client Monitoring Team roles which act on behalf of the Council remain intact and in place, continuing to monitor, administer the contract and discharge the Councils legal and regulatory duties during the delivery of the £33.545m Main Contract.

2.3. It would not be acceptable or practicable to replace or be without these roles for any period of time for technical and commercial reasons and to do so would significantly expose the Council, put it at immense risk and cause great and unnecessary inconvenience.

2.4. The approval set out in this Report is required to ensure continuity of professional services throughout the agreed Programme for the works.

This report follows on the North Paddington Year 1 Programme of works paper (2 October 2023) and outlines the progress of year 1; underspend and the recommended areas of spend for the Cabinet Member to approve.

Summary of Decision

To note the programme changes of the Year One Projects and Reprofiled Projects as detailed in Appendix 1, which are now scheduled to be delivered in Year 2 (2024/2025).

To approve the spend for the Additional Projects detailed in Appendix 2 and the Reprofiled Projects to Year 2 (2024/25).

To delegate authority to the Executive Director of Regeneration, Economy, and Planning in consultation with the Executive Director of Democracy, Law and People; the Executive Director of Housing and Commercial Partnerships; and the Executive Director of Environment, Climate and Public Protection, to deal with all matters in relation to delivery of the Additional Projects and Reprofiled Projects, including agreeing any commercial terms and entering into all associated legal agreements.

To delegate authority to the Executive Director of Regeneration, Economy and Planning to spend unallocated revenue staffing budget earmarked for the North Paddington Programme.

Reason(s) for Decision 

Approval is sought to enable the commencement of the revised delivery to include the Additional Projects and the Reprofiled Projects to enable the Council to make full use of the unallocated Year One funds.

Summary of Decision

The Cabinet Member for City Management and Air Quality has approved the award of theTreatment of Dry Recyclables to Veolia ES (UK) Ltd for three years; from 1st April 2024 to 31st March 2027.

Reasons for Decision

The award of both contracts will enable the City Council to secure its future waste treatment needs at economically advantageous gate fees and comply with its legal duty to arrange for the treatment and disposal of waste. Due to the implementation of new national policy and legislation, the city council expects to recycle more of the waste it manages.

It will also allow for the continued direct delivery of residual waste to SELCHP and dry recyclables to the Southwark MRF which in turn ensures high levels of efficiency on the Contract for Waste and Recycling Collection, Street Cleansing and Ancillary Services

Summary of Decision

The Cabinet Member for City Management and Air Quality has approved the extension of the Residual Waste Treatment and Disposal Contract for waste incineration at SELCHP with Veolia (ES) UK Ltd. for a period of 8 years from 1^st April 2024 to 31^st March 2032

Reasons for Decision

The contract extension for this contract will enable the City Council to secure its future waste treatment needs at economically advantageous gate fees and comply with its legal duty to arrange for the treatment and disposal of waste. Due to the implementation of new national policy and legislation, the city council expects to recycle more of the waste it manages.

It will also allow for the continued direct delivery of residual waste to SELCHP and dry recyclables to the Southwark MRF which in turn ensures high levels of efficiency on the Contract for Waste and Recycling Collection, Street Cleansing and Ancillary Services. This contract also gives the council access to the supply of electricity from SELCHP to power its electric waste collection fleet at economically advantageous rates compared to purchasing this electricity on the retail market.

Amendments to the Council’s existing 2023/24 NNDR Discretionary Relief guidelines for 2024/25.

Summary of Decision

To adopt a scheme of discretionary rate relief.

To adopt the revised National Non-Domestic Rates Discretionary Relief Guidelines as shown at Appendix A as a description of that scheme.

Reason for Decision 

The proposed guidelines at Appendix A will, by providing criteria to be considered when making decisions, assist with robust and consistent decision-making

Summary of Decision

The Executive Director, Regeneration, Economy and Planning has delegated authority to act on the activities listed in the Cabinet Member Report and section 3 of the Record of Officer Executive Decision to:

1. The Director of Regeneration and Development and

2. The Head of Development

Reasons for Decision

This decision will progress the Deeds of Release and Manual Payment Forms for the issue of the Rights of Light Compensation Payments

Summary of Decision:

To approve the implementation of the Compulsory Purchase Order powers which includes issuing the General Vesting Declaration notices and Notices to Treat and Notices of Entry in respect of the two plots of land.

Reasons for Decision:

On 5 October 2022, the Planning Inspectorate confirmed the Ebury Bridge Compulsory Purchase Order without modification.  The powers were sought to provide the Council with certainty that the scheme can be delivered without obstruction.

 In order for the project to progress in line with the agreed programme and costs for the delivery of Phase 2 of the regeneration scheme, a second General Vesting Declaration (GVD) is required to secure the GVD Land necessary for the construction of Building 5 on the Ebury Bridge Estate.  The GVD Land must be acquired by  27th March 2026.

The Council needs to commence the three month process of the GVD which involves issuing notices to the owners of the GVD Land. The initial steps of the CPO implementation can be made whilst negotiations around the acquisition of the GVD Land continues.  The process of issuing the GVD/Notices to Treat/Notices of Entry will reiterate the importance of engaging with the Council and completing the sales process.  Should the acquisition of the GVD Land complete before the end of the three-month process then the powers will not be required.

Summary of Decision

This report sought delegated approval to spend up to £249,600 of capital funding for Paddington Arts (Company number: 02224403) to proceed to the next stage of their redevelopment proposals. The project aims to provide a sustainable future for the charitable youth arts organisation, increase the number of young people engaged and supported each year and the provision of more cultural and creative performance, rehearsal, and work space.

Reasons for Decision

The Executive Director for Regeneration, Economy and Planning has apporved capital funding to Paddington Arts of up to £249,600 to complete RIBA Stage 4 of their development proposals and bring in additional external fundraising expertise to maximise match-funding for the scheme.

The Westminster Community Homes Business Plan 2024/25 was approved.

The agreement covers the management by the supplier of payment to park in visitors parking spaces throughout the City of Westminster.  The Council seeks to extend the current agreement by six months.

Summary of Decision

The Cabinet Member for City Management and Air Quality has approved the exercise of an option to extend by six months the contract with RingGo Limited for Cashless Parking from 1st April 2024 to 30th September 2024.

Reasons for Decision 

The contract extension is being sought because it will allow an appropriate period of time for the service to complete a full procurement with new contracts being procured to start from 1^st October 2024, when this extension will expire. As the original approval sought for the award was not considerate of the banking charges that do feature within the current contract, Cabinet Member approval is being sought to ensure that appropriate governance levels are in place considering current contractual spend.

Direct award to undertake surveys of high rise blocks in line with the Building Safety Act.

Summary of Decision

The Cabinet Member for Housing Services has approved:

1.     The direct award for Structural Survey Services to Ridge and Partners LLP.

2.     The estimated cost for Stages 1 & 2 - £370,35 (including VAT), of which the cost to Council will be £219,851, including £19,026 unrecoverable leaseholder costs (including VAT) and the cost to leaseholders will be £150,500

3.     That works can proceed without leaseholder consultation, limiting leaseholder contribution to £250 per leasehold property.

Reasons for Decision

The Council is required to conduct structural surveys to higher risk, high-rise buildings within Westminster’s Housing portfolio in line with the Building Safety Act 2022.

This paper requests approval of a direct award to Ridge and Partners LLP to carry out those surveys, as well as estimated costs and that works can proceed without leaseholder consultation.

Summary of Decision

The Executive Director, Finance and Resources has awarded contracts for Property and Residential Leasehold Buildings insurance.

Reasons for Decision

Property insurance is required to provide financial protection for the Council’s Corporate, Commercial and Housing assets. Without insurance this would result in unacceptable and uncapped financial exposures to the Council. 

For Residential Leasehold Buildings the Council as freeholder, is obliged to arrange cover under the terms of the lease agreements

The Cabinet Member decision of 22 February 2024 delegated authority to award these contracts to the Executive Director, Finance and Resources.

Summary of Decision

The Cabinet Member for City Management and Air Quality has approved in principle the entering into a maintenance agreement in relation to the two parcels of land on Bishops Bridge Road (the Properties) as shown edged red on the plans attached in Appendix B1 and Appendix B2 of this report, and has delegated authority to the Director of City Highways to finalise the legal documentation for the maintenance agreement as required and approve the Council entering into the maintenance agreement.

Reasons for Decision

In respect of the recommendation to purchase the Properties, the May 2000 s106 agreement contained a requirement for the Council to serve notice on the developer (British Land) to acquire the land following completion of the bridge which occurred in 2006.  The Council served the notice on the Developer on 5 February 2007 however the transfer was not enacted. Despite the transfer not occurring, the Council have taken responsibility for the management and maintenance of the bridge/land since its completion. The (now two) owners of the land are seeking to regularise matters and transfer the land parcels in accordance with the terms of the S106 Agreement.  This will enable them to release the maintenance contribution to the Council, which they have been holding in reserve since 2006.

Appointment of Quantity Surveyor carrying out QS services for the Phase 2 of the Development 

1.     Executive Summary

1.1.         The regeneration of the Ebury Bridge Estate will provide more affordable housing and bring about the long-term physical, economic and social sustainability of the neighbourhood.

1.2.         The hybrid planning application for Ebury Phase 1 & 2 was originally approved on the 6^{th of} October 2021, with the amended application approved on the 21^{st of} July 2023.

1.3.         The proposed appointment of Stace LLP for Quantity Surveying services sought within this report is consistent with the capital budget approved by full Council on 8^th March 2021. Cabinet Member approval is required as the value of the consultancy contract is over £300,000 (excl. VAT).

1.4.         The appointment of a Quantity Surveyor is proposed to support RIBA Stage 4, 5 and demolition on Ebury Phase 2.

1.5.         A rigorous and competitive procurement exercise has been undertaken to procure the Quantity Surveyor, which has been endorsed by the Council’s Commercial Gateway Review Board (CGRB), the paper of which is appended to this report (Appendix B).

1.6.         The proposed commencement date of the contract is 26^th February 2024, further to conclusion of the standstill period. The anticipated end date of the contract is 31^st March 2030, which coincides with the end of the defect liability period of the new build.

1.7.         A JCT Consultancy Agreement with the Council’s standard amendments will be used, which will include the option to instruct work RIBA Stages 4 and 5 as Additional Services.

1.8.         Subject to approval of this report, officers will progress the appointment of the contracts.

2.     Recommendations

2.1.That the Appendices be exempt from publication under Section 100 (A) (4) and Part 1 of Schedule 12A to the Local Government Act 1972 (as amended) as it contains information which should be exempt from publication in that it contains information relating to the business and financial affairs of the authority and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings under paragraph 5 of Schedule 12A of the Local Government Act 1972; and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

2.2.That the Cabinet Member for Regeneration and Renters approves:

·       Notes the tender result in the total sum of £779,865 for Stace LLP.

·       The contract award for Quantity Surveyor services with a contract value of £300,750 to Stace LLP, with the option in the contract to place orders for future RIBA stages, a total of up to £779,865

·       Spend of £300,750, up to the completion of RIBA Stage 4 and demolition works.

·       Notes that remaining spend of £479,115 for RIBA Stage 5 and budget requirement for subsequent stages will be addressed in the Outline Business Case and accompanying Cabinet Member Report for Ebury Phase 2, along with a refresh of the projects overall viability.

·       Delegates authority to the Executive Director of Regeneration, Economy and Planning (REP) to approve the options in the contract to place orders for future RIBA Stages up to a total contract value of £779,865 subject to budget confirmation and satisfactory completion of initial deliverables.

3.     Reasons for Decision

3.1. The reason for the recommendation is to secure fees and appoint a Quantity Surveyor to support the Technical Design, Demolition and Delivery of Ebury Phase 2.

3.2. The overarching objective of regenerating Ebury Bridge Estate is to create a comprehensive renewal that brings about physical, economic and sustainable change that creates additional homes and improves the lives of residents, businesses and visitors alike.

3.3. The proposed redevelopment of Ebury is in line with the Council’s ambitions for a Fairer Westminster and aims to deliver on the following objectives:

·       Re-provision of existing homes and explore opportunities to deliver high quality new homes of all tenures.

·       Construction of high quality and energy efficient sustainable new buildings which utilise cutting edge design and technological innovation.

·       Improvement to place shaping including play space, bio-diverse green space and enhancement of the public realm including increasing permeability and connectivity with the canal and surrounding areas.

·       Promoting a safer and vibrant neighbourhood, which encourages positive community interaction. 

·       Enhancing community assets and maximising impact through linking to wider provision in the surrounding area. 

·       Encouraging and facilitating strong public participation from the community in the design and development of the scheme. 

·       Increasing opportunities for employment and business growth and initiatives.

·       Responsible Procurement ensuring ethical treatment and consideration and mitigation of environmental impacts.

Appointment of Planning Consultant and Financial Viability Consultant for the Phase 2 of the Development 

1.     Executive Summary

1.1.         The regeneration of the Ebury Bridge Estate will provide more affordable housing and bring about the long-term physical, economic and social sustainability of the neighbourhood.

1.2.         The hybrid planning application for Ebury Phase 1 & 2 was originally approved on the 6^{th of} October 2021, with the amended application approved on the 21^{st of} July 2023.

1.3.         The proposed appointment of Savills(UK Limited) for Planning and Financial Viability Consultancy services sought within this report is consistent with the capital budget approved by full Council on 8^th March 2021. Cabinet Member approval is required as the value of the consultancy contract is over £300,000 (excl. VAT).

1.4.         The appointment of a Planning and Financial Viability Consultancy services is proposed to support Ebury Phase 2 and 3. Specifically, the appointment will provide the following scope of services:

·       Planning services will cover planning support on the Reserved Matters Application for the scheme and leading pre-application meetings with and on behalf of the Council, including various public consultation and engagement events.

·       The financial viability services will cover the commercial assessment of the scheme and collation of information related to cost, sale and other inputs to the financial viability.

1.5.         A rigorous and competitive procurement exercise has been undertaken to procure the Planning and Financial Viability Consultancy services, which has been endorsed by the Council’s Commercial Gateway Review Board (CGRB), the paper of which is appended to this report (Appendix B).

1.6.         The proposed commencement date of the contract is 12^th February 2024, further to conclusion of the standstill period. The anticipated end date of the contract is 12^th February 2025.

2.     Recommendations

2.1.That the Cabinet Member for Regeneration and Renters: 

·       Approves the contract award for Planning and Financial Viability consultancy services for a contract value up to £139,580 (£167,496 incl. VAT) to Savills for RIBA Stage 3 onwards on Phase 2, which sits within the remaining approved budget of £148,000.

·       Notes CGRB have endorsed the tendered contract value for the full contract sum for Planning and Financial Viability consultancy services of £403,955 (excl. VAT) to Savills from RIBA Stage 3 onwards on Phase 2 and Phase 3.

·       Approval of the remaining spend will be addressed in the Outline Business Case and accompanying Cabinet Member Report for Ebury Phase 2, along with a refresh of the projects overall viability.

·       Once the Outline Business Case budget is approved, to delegate authority to the Executive Director of Regeneration, Economy and Planning (REP) up to the full contract value.

2.2.The proposed commencement date of the contract is 12^th February 2024, for a period of up to 12 months. Should the additional options be pursued, the maximum contract terms will be for a period of four years and three months.

2.3.A JCT Consultancy Agreement with the Council’s standard amendments will be used, which will include the option to suspend or terminate the contract at the end of each RIBA stage.

3.     Reasons for Decision

3.1. The reason for the recommendation is to secure fees and appoint a Planning and Financial Viability Consultant to support RIBA Stage 3 onwards on Ebury Phase 2 and lead on Ebury Phase 3.

3.2. The overarching objective of regenerating Ebury Bridge Estate is to create a comprehensive renewal that brings about physical, economic and sustainable change that creates additional homes and improves the lives of residents, businesses and visitors alike.

3.3. The proposed redevelopment of Ebury is in line with the Council’s ambitions for a Fairer Westminster and aims to deliver on the following objectives:

·       Re-provision of existing homes and explore opportunities to deliver high quality new homes of all tenures.

·       Construction of high quality and energy efficient sustainable new buildings which utilise cutting edge design and technological innovation.

·       Improvement to place shaping including play space, bio-diverse green space and enhancement of the public realm including increasing permeability and connectivity with the canal and surrounding areas.

·       Promoting a safer and vibrant neighbourhood, which encourages positive community interaction. 

·       Enhancing community assets and maximising impact through linking to wider provision in the surrounding area.

·       Encouraging and facilitating strong public participation from the community in the design and development of the scheme. 

·       Increasing opportunities for employment and business growth and initiatives.

·       Responsible Procurement ensuring ethical treatment and consideration and mitigation of environmental impacts.

Authority to Finalise and Complete new lease

Executive Summary

1.     Officers seek delegated authority to complete a revised lease to Huckletree (Soho) Limited (‘Lease’), for the four floors of office accommodation at Ingestre Court and related lease documentation.

2.     The original intention was to complete a letting in 2018 following the previous granting of an Agreement for Lease, as approved by the then Cabinet Members for Business, Culture & Heritage, Finance, Property & Corporate Services, and Housing under a Decision Notice   dated 21 December 2017

3.     The proposed Lease fully reflects the current and improved rental value for the subject space, well in excess of the rent originally agreed and once granted will regularise the current occupation.  In addition, a substantial additional “arrears” payment has been negotiated to reflect the period of occupation by Huckletree up to the commencement date of the Lease.

4.      

4.1An agreed form of licence for alterations was attached to the agreement for lease. The licence records the council’s approval to Huckletree carrying out fitting out works at the property in a good and workmanlike manner and requires them to obtain all necessary consents such as planning permissions and buildings regs approvals. The licence also obliges the tenant to remove their works at the end of the term of the lease and reinstate the property to the reasonable satisfaction of the landlord.

4.2Under the agreement for lease the tenant was required to procure a warranty in favour of the council from the building contractor who was to carry out the agreed works to the property and from the certifying officer who was to issue the certificate of practical completion confirming that the works to the property had been completed. The warranties would provide a direct obligation from the contractor/certifying officer in favour of the council. In the event that there were defects in the works or it were to be considered that the certifying officer had incorrectly certified that the works had been completed then the council would have a direct contractual remedy against the contractor or certifying office through the warranty. In reality, the warranties are likely to be of relevance only if the lease to Huckletree were to come to an early end. While the lease to Huckletree is in existence they are responsible for keeping the property in good repair.

4.3A summary of the warranties being made available is set out in Appendix 1.

2.        Recommendation

2.1 That Appendix 1 be declared exempt from publication under paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended), as Appendix 1 contains information which should be exempt from publication in that it contains information relating to the business and financial affairs of the authority and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

2.2 The Cabinet Member is recommended to:

(1)   Approve the grant of the lease to Huckletree (Soho) Limited (guaranteed by Huckletree Limited) at Ingestre Court: and

(2)   Delegate authority to the Executive Director of Finance and Resources to finalise and to approve the terms of all the other related legal agreements at Ingestre Court..

3.      Reasons for Decision

The key reasons and rationale for supporting this decision are as follows: 

(1)  The grant of the Lease will enhance the income stream from the subject investment property and represents market value for the Council when considered alongside prevailing market levels as opposed to those which existed when terms were originally negotiated in 2017. 

(2)  The proposed additional “arrears” payment will cover all income that would have been due from 2018 for the period up to the commencement date of the Lease. 

(3)  Under the Lease the likely total rent received for the period 2018 to 2033 will significantly exceed that which would have previously been payable. 

(4)  Negotiations on behalf of the Council have been undertaken by Avison Young with regard to current market evidence in terms of prevailing rental values to ensure the Council achieves market value in accordance with the Act.

Summary of Decision

The Cabinet Member for Finance and Council Reform has:

1.              Approved in principle the acquisition of two parcels of land on Bishops Bridge Road.

2.              Delegated authority to the Executive Director of Finance and Resources to:

a)    finalise the legal documentation as required (including the two land transfer deeds and the maintenance agreement); and

b)    approve the Council entering into the legal documentation as required in association with the acquisition of the Properties and related matters.

Reasons for Decision    

In respect of the recommendation to purchase the Properties, the May 2000 s106 agreement contained a requirement for the Council to serve notice on the developer (British Land) to acquire the land following completion of the bridge which occurred in 2006.  The Council served the notice on the Developer on 5 February 2007 however the transfer was not enacted. Despite the transfer not occurring, the Council have taken responsibility for the management and maintenance of the bridge/land since its completion. The (now two) owners of the land are seeking to regularise matters and transfer the land parcels in accordance with the terms of the S106 Agreement.  This will enable them to release the maintenance contribution to the Council, which they have been holding in reserve since 2006.

Summary of Decision

The Cabinet Member has approved the principle of the granting of the lease on the terms set out in Appendix A of this report, and delegated authority to the Director of Corporate Property following consultation with the Executive Director of Finance and Resources, to approve the Council entering into a new lease and any ancillary legal agreements thereto.

Reasons for Decision

The granting of the lease is recommended to generate the optimum social value and financial outcome for the Council’s General Fund.

Summary of Decision

That where there is no impediment to the client making payment; and where efforts to encourage the client to engage and settle debts have been exhausted, legal action be undertaken to pursue debt through the County Court, subject to the joint agreement of the respective Executive Directors for Finance & Resources and Adult Social Care & Public Health or their delegated representatives (Director of Revenues & Benefits / Bi-Borough Director Adult Social Care).

Reasons for Decision 

The Council will have exhausted the prescribed routes to encourage ASC Care clients to engage with it to settle their unpaid care contributions. The contributions will have been assessed in line with the Care Act at the point the client seeks care services from the Council. There will be no other option other than to take legal proceedings or to write off as a bad debt.

The consequence on the Council of writing off debt due simply due to service users’ refusal to pay can be far reaching and adversely impact the Council’s ability to continue to provide Adult Social Care services. The Council cannot and would not cease providing services to bad debtors simply due to their refusal to pay their assessed contributions. The Council also has a duty of fairness to all ASC clients assessed to contribute towards their care, to ensure all clients pay their contributions, and not only those clients who willingly co-operate and pay their invoices.

Summary of Decision

To award grants totalling £989,529 per annum over 3 years (total of £2,968,587 for the 3 years) to 54 organisations as listed in the report.

Reasons for Decision

The 3-year core funding programme gives the opportunity to strengthen and empower the vital work that the voluntary sector does in Westminster, and this decision implements the decision taken by Cabinet.

Summary of Decision

The Cabinet Member has approved all three bids for funding and awards the total funding requested of £428,803.10, pending agreement to planned monitoring plans for the measures and commitment from both applicants to sign the Sustainable City Charter. 

Reasons for Decision

The Carbon Offset Fund (COF) finances projects that deliver tangible, quantifiable, and transparent carbon savings across Westminster.

The proposed sale of a long leasehold in W1.

Summary of Decision

The Cabinet Member for Finance and Council Reform has delegated authority to the Director of Property, in consultation with the Executive Director of Finance and the Director of Law as appropriate to approve the Council entering into a 250-year lease or any legal documents ancillary to or required to facilitate the disposal of the property. 

Reasons for Decision

The disposal is recommended as the purchaser is a special purchaser and without their interest it would have little or no economic value to the Council.  The sale enables a capital receipt to be realised.

The funds received from the disposal will be reinvested into Council services. 

To adopt the proposed Housing Compensation Policy.

Executive Summary

1. The Council has developed its first dedicated Housing Compensation Policy for Housing Services. The policy aims to provide a fairer approach to how we assess and award compensation when we fail to deliver a service for Westminster Housing tenants and leaseholders

Recommendation

1.     That the Cabinet Member for Housing Services has approved the Housing Compensation Policy as set out in Appendix 1.

Reasons for Decision

1. There is currently no Compensation Policy for Housing Services. The Housing Ombudsman expects social housing landlords to have a compensation policy for ex gratia payments as part of their complaint handling documentation to provide guidance on when they will consider offering discretionary compensation

2.     The Fairer Westminster Delivery Plan commits to delivering a Fairer Council, making it easier to find the information people need, and to be transparent, ethical and responsible in our engagement with residents.

3.     The production of a Compensation Policy is also part of the Housing Service’s commitment to improve complaint resolution and learning.

Summary of Decision

The Cabinet Member for Finance and Council Reform has approved:

1.     The contract award of the stage 2 contract for the refurbishment works at Seymour Leisure Centre to Wilmott Dixon Construction Ltd for a contract sum of £36,563,000 as set out in the FBC supporting the delivery of a multi-use community facility. 

2.     The revised project budget of £42.5million inclusive of fees and furniture, fixtures and equipment

3.     Contract variations to the following professional services contracts:

o   Architect

o   Project Manager

o   Services Engineer

o   Pre Construction Services Agreement (PCSA)

Reasons for Decision 

Renovation of the Seymour Leisure Centre has been considered for a number of years.  The current building is inefficient, and the environmental performance is suboptimal.

The council has committed to the relocation of Marylebone Library from its current leasehold base to a permanent new home within the Seymour Leisure Centre.  The creation of a new Seymour Leisure Centre provides further opportunity for combining other council services into a single council space and will be a flagship project to benefit the Council’s local community.

In order to progress the project now it is necessary to enter into contract with the Council preferred construction contractor.

The Council has already appointed an experienced design and consultancy team to progress the design of the refurbishment works.  The FBC has been prepared to give assurance over the viability of the proposals.

The council is satisfied that the redevelopment of Seymour Leisure Centre will enable its commitments to the Fairer Westminster strategy to be achieved.  This has been designed to ensure the Council to build a more inclusive city that celebrates its diverse communities, and where residents, workers and visitors from all backgrounds will feel welcome and safe.

Summary of Decision

The Executive Director, Regeneration, Economy and Planning has agreed to sign the Legal Documents listed below which are required to undertake the scheme Development:

1) BT Wayleave

2) Virgin Media Wayleave

3) Stopping Order for the Land (shown on the Plan attached).

4) Dedication Agreement – For the dedication of Highways Land (show on the Plan Attached)

5) Walkways Agreement in line with the requirements of the s106 Agreement

6) Over-sailing agreement for the land shown on the stopping up plan.

Reasons for Decision

This decision has been made in accordance with the authority delegated by the Cabinet Member Decision of 14 December 2021 ‘Appropriation of Land for Housing Purposes’.

Approval of recommendations of the Discretionary Housing Payment (DHP) Review Panel to be held on 20 February 2024.

Summary of Decision

The Cabinet Member has approved the recommendations of the Discretionary Housing Payment Review Advisory Panel meeting of 20 February 2024.

Reasons for Decision 

The Discretionary Housing Payment Review Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in the exempt Appendix A.

Summary of Decision

The Cabinet Member for Communities, Children and Public Protection has approved:

1.       Revenue expenditure of £0.6m per annum for a period of five years for the implementation and operation of the service, subject to Budget approval at Full Council.

2.       The delegation of authority to develop and implement this service and associated policies and procedures, to the Executive Director of Environment, Climate and Public Protection in consultation with the Cabinet Member for Communities, Children and Public Protection.

Reasons for Decision 

The introduction of a CCTV service, focused on anti-social behaviour, noise and fly-tipping hotspots, which is monitored in real-time will be a powerful tool, which can be used in conjunction with a range of other interventions, to enable the Council to quickly identify and respond to ASB problems that are having a negative impact on our residential communities.

The estimated cost to implement the CCTV service is £0.6m per annum, with an initial capital cost of approximately £0.5m.

The Cabinet Member for Communities, Children and Public Protection is recommended to approve the proposals outlined in this report and the revenue expenditure necessary to implement the works, subject to budget approval at Full Council on 06 March 2024.

Summary of Decision

The Cabinet Member for Planning and Economic Development has agreed the ProposedDocuments for publicationunder Regulation19 of theTown and CountryPlanning LocalPlanning) (England)Regulations 2012attached as Appendices 1 - 7 to the report.

Reasonsfor Decision

To partially amend the adopted City Plan to provide a robust and up to date policy framework within the statutory local planfor thetaking ofplanning decisionsacross thecity anddelivery of Fairer Westminster commitments.

Summary of Decision

The Cabinet Member has approved the extension of the current 100% council tax hardship relief that is currently automatically awarded to care leavers to include foster carers with a start date of 1 April 2023.

Reason for decision 

Extending the current 100% council tax hardship relief to include Foster Carers will assist with the current national shortage of foster carers. This also aligns with the Fairer Westminster strategy in valuing the work our carers do in making a difference to children’s lives.

Westminster Builds will acquire 35 1-bed homes for intermediate rent.

Summary of Decision

Westminster Builds (“WB”) is the trading name for the corporate entities of Westminster Housing Investments Limited (“WHIL”) and Westminster Housing Developments Limited (“WHDL”).

In December 2021, the Cabinet Members for Communities and Regeneration and Finance and Smart Cities approved the award of a contract to Wilmott Dixon for the construction of 112 homes and commercial space at 300 Harrow Road. These homes achieved practical completion on the 6^th and 9^th of November 2023.

The Council will provide housing management services to WHIL through a management contract. For an agreed fee, the Council will manage the tenancies and homes alongside the social rented homes retained by the Council. The estate and structure of the buildings will also be managed by WCC through the Corporate Landlord model and recharged to WHIL where necessary.

Reasons for Decision

The Cabinet Member for Regeneration and Renters has:

-          Approved the disposal of 35 intermediate rent homes (as defined in paragraph 5.1) at 300 Harrow Road by the Council to Westminster Housing Investments Limited (“WHIL”) for £7.8m on the terms set out in Appendix 1 of this report;

-          Delegated authority to the Executive Director of Regeneration, Economy and Planning to approve and authorise any and all legal documentation that may be required to facilitate the recommendation in 2.2.1, in one or more transactions;

-          Delegated authority to the Executive Director of Regeneration Economy and Planning to approve and to authorise the Housing Management Services Agreement, subject to agreed terms, between the Council and WHIL as set out in section 7 of this report and to approve the necessary legal documentation to be executed on the Council’s behalf thereto; and

-          Delegated authority to Executive Director of Regeneration, Economy and Planning to approve and to authorise entry into a deed of variation (or any future deeds of variation in relation to the site) by the Council as a landowner to the planning agreement to enable the intermediate housing units to be transferred to WHIL

Summary of Decision

That the Cabinet Member for Planning and Economic Development agrees to formally adopt the Planning Obligations and Affordable Housing Supplementary Planning Document (POAH SPD) as a Local Development Document.

Reasons for Decision

To meet the requirements of the Town and Country Planning Act 1990 (as amended), and the Town and Country Planning (Local Planning) (England) Regulations 2012.

Adopting the Planning Obligations and Affordable Housing Supplementary Planning Document (POAH SPD) will give it full weight as a material consideration in decisions on planning applications.

To ensure that the policies in the adopted City Plan (2021) contribute effectively to the council’s vision for a fairer, more inclusive Westminster. This is ahead of forthcoming changes to the City Plan polices as part of the Partial City Plan Review.

The annual budget report sets out the recommendation for Council Tax setting for 2024/25, the overall budget position for 2024/25 and estimates underpinning financial planning over the medium-term.   

Cabinet approved the following recommendations to Full Council for consideration at its meeting on 6 March 2024: 

Council Tax 

1. That the Council Tax for a Band D be agreed at £501.76 for 2024/25 

2. That subject to the consideration of the previous recommendation, the council tax for the City of Westminster, excluding the Montpelier Square area and Queen’s Park Community Council, for the year ending 31 March 2025, be as specified in the Council Tax Resolution in Appendix 1  

3. That the Precepts and Special Expenses be as also specified in Appendix 1 for properties in Montpelier Square and the Queen’s Park Community Council 

4. That the formal resolution for 2024/25 attached at Appendix 1 including the council tax requirement of £68.889m be agreed 

5. Note the proposed Greater London Authority precept (Band D) of £471.40, an increase of £37.26 in the adjusted Band D precept 

6. That the Council continues the Westminster Community Contribution scheme to allow residents in the City to voluntarily contribute towards supporting discretionary services that support the three priorities of youth services, helping rough sleepers off the streets and supporting people who are lonely and isolated. 

Revenue Budget 

7. To note the views of the Scrutiny Budget Task Group set out in Appendix 2 

8. That the proposed General Fund net budget requirement of £205.545m summarised in Appendix 3 is approved 

9. That the savings, pressures and investments for 2024/25 to 2026/27 set out in Appendix 4, 5 and 6, are approved 

10. That the Equality Impact Assessments included in Appendix 7 are noted to inform the consideration of the budget 

11. Note the Housing Revenue Account (HRA) Business Plan 2024/25 and 30 Year Housing Investment Plan presented concurrently to Cabinet on 19 February 2024 that recommends the HRA budget and rent levels for 2024/25 

Capital Programme 

12. Note the Capital Strategy 2024/25 to 2028/29, forecast position for 2023/24 and future years’ forecasts summarised up to 2037/38 report also presented to Cabinet on 19 February 2024 that recommends the Council’s capital programme and financing 

Reserves, Balances and Budget Estimates 

13. Agree the reserves policy as set out in section 9 

14. Note the opinion of the Section 151 Officer with regards to the robustness of the budget process, the estimates underpinning the budget and the adequacy of the reserves as set out in Appendix 8 as required by S25 of the Local Government Act 2003

Treasury Management and Investment Framework 

15. Note the Treasury Management Strategy for 2024/25 including the annual investment strategy, borrowing limits and prudential indicators summarised in this report and set out detail in a concurrent report on this agenda. 

16. Note the 2024/25 Integrated Investment Framework report also concurrently on this agenda, which sets out the policies and framework for future investment decisions for the Council. 

Fairer Westminster Delivery Plan 

17. Note the summary of the delivery actions for the Fairer Westminster Delivery Plan 2024/25 provided in Section 4. The full approved version of the 2024/25 Delivery Plan will be published in mid-March. 

Reasons for Decision

The Council has a statutory requirement to set a balanced budget and submit a budget return to central government. This report sets council tax for the forthcoming financial year and approves the Council’s medium-term plan for the next four years and the budget for the 2024/25 financial year.

2024/25 Housing Revenue Account 30-YearBusiness Plan and Housing Investment Plan  

Cabinet approved the following recommendations to Full Council for consideration at its meeting on 6 March 2024:

·       Approve the HRA revenue budget for 2024/25

·       Note the HRA 5-year revenue budgets for 2024/25 to 2028/29and HRA 30-year revenue budgets for 2024/25 to 2053/

·       Approve the HRA 5-year Capital Programme totalling £920.52m

·       Note the 30-year Capital Programme for 2024/25 to 2053/54 totalling £2.493bn

·       Approve the inclusion of all Fairer Westminster investments, including the extension of the HRA Rent Support Fund by £1.050m for 2024/25 (to be earmarked to support tenants experiencing financial difficulty during the cost-of-living crisis) 

·       Approve a rent increase of 7.7% from 1^st April 2024 in line with the maximum increase for social rent set by the national rent policy, whilst noting that the Council continues to exercise its discretion under the rent restructuring policy to set rents for re-lets (both new tenants and transfers) up to formula target rent

·       Approve an increase of 6.7% to the fees charged for garages, sheds and parking (in line with CPI at September 2023) from 1^st April 2024 

·       Approve that tenant service charges be varied in line with estimated actual costs for 2024/25 from 1^st April 2023 

·       Note the HRA reserves and balances for the 5-year Business Plan

Reasons for Decision

The Council is required to set a budget for the HRA and prepare a 30-Year Business Plan for the HRA on an annual basis. The report also provides the approval needed to set HRA tenant rents and other charges for the financial year 2024/25. It also outlines how the Housing Investment Plan supports the delivery of the Council’s Fairer Westminster vision, including its commitment to deliver new affordable homes whilst maintaining the condition of the existing housing portfolio. 

To sign off the Council’s Pay Policy for 2024-25 

Cabinet approved the following recommendations to Full Council for consideration at its meeting on 6 March 2024:

·       Approve the Pay Policy Statement 2024/25

Reasons for Decision

The Council is required to publish its Pay Policy by 31 March every year, which brings together all of the Council’s existing policies on pay and must include details in relation to all aspects of Chief Officer’s remuneration, increases and additions to remuneration, bonuses, termination payments and remuneration on recruitment.

The Annual Treasury Management Strategy Statement sets out the Council’s strategy for ensuring thatits capital investment plans are prudent, affordable and sustainable, and itscash balances are appropriately invested to generate optimum returns having regard to security and liquidity of capital.

Cabinet approved the following recommendations to Full Council for consideration at its meeting on 6 March 2024:

• Approve the Treasury Management Strategy Statement
• Approve the borrowing strategy and borrowing limits for 2024/25 to 2028/29
• Approve the Prudential Indicators
• Approve the Annual Investment Strategy and approved investments
• Approve the Minimum Revenue Provision Policy set out in Appendix 2; 
• Approve the delegation of authority to the Executive Director of Finance and Resources to proceed with: 
  • the obtaining of a credit rating as set out in the report; and 
  • to appoint Link Group, a Treasury consultant, for the purposes of obtaining that rating. 

Reasons for Decision

The Treasury Management Strategy Statement is an annual report which complies with the Local Government Act 2003, other regulations, and guidance and to ensure that the Council’s borrowing and investment plans are prudent, affordable and sustainable and comply with statutory requirements.

A consolidated summary of the council’s investment activity.

Cabinet approved the following recommendations to Full Council for consideration at its meeting on 6 March 2024:

·       approve and implement the Integrated Investment Framework set out in this report; 

·       approve that the target for the overall return on Council investments should aspire to at least meet forecasts for inflation over the medium term; 

·       approve that the benefits of investing in the Pension Fund should be used as a benchmark when evaluating other investments; 

·       adopt the asset allocation percentage ranges set out in the framework and work towards achieving these; 

·       agree that the overarching objective of this framework is to achieve an overall return on Council investments, matching CPI inflation over the medium term, and to reduce costs and liabilities, while maintaining adequate cash balances for operational purposes, and not exposing the capital value of investments to unnecessary risk; 

·       Agree that assets must only be acquired for strategic purposes. Such prospective acquisitions must be considered individually, with the reasons for investment limited to regeneration or development of the location, or other strategic purposes in which the asset is established. Out-of-borough acquisitions may also be considered by exception; 

·       the Investment Executive to implement, monitor and report on the investment strategy.  

Reasons for Decision

The Integrated Investment Framework is an annual report which influences investment decisions going forwards to deliver added value to Council services by identifying the potential for future improved returns.

The Council has a proposed gross capitalprogramme up to 2037/38 of £2.629bn, partiallyoffset by £1.216bn of income, giving a netbudget of £1.413bn – which is to be funded by 

borrowing. The cost of borrowing has been builtinto the revenue implications of the capitalstrategy. 

Cabinet approved the following recommendations to Full Council for consideration at its meeting on 6 March 2024: 

·       To approve the capital strategy as set out in this report. 

·       To approve the capital expenditure for the General Fund as set out in Appendix A for 2024/25 to 2028/29 and future years to 2037/38. 

·       To approve that all development and investment projects, along with all significant projects follow the previously approved business case governance process as set out in section 8 of this report. 

·       To approve that no financing sources, unless stipulated in regulations or necessary agreements, are ring fenced. 

·       To approve the proposed financing of the capital programme and revenue implications as set out in section 12 of this report.

·       To delegate to the Executive Director of Finance and Resources the decisions surrounding financing of the capital programme to provide sufficient flexibility to allow for the most effective use of the Council’s resources. 

Reasons for Decision

The Council produces a capital strategy annually, the objectives of which are to objectives of this capital strategy are to prioritise and co-ordinate funding to achieve the Council’s Fairer Westminster vision; ensure that capital resources are directed to maintain the Council’s statutory requirements across its asset base; invest in the most beneficial projects to meet Westminster’s long-term requirements; and manage investment effectively and efficiently.

Cabinet agreed that the minutes of the meeting held on 29 January 2024 were a true and correct record of the proceedings.

Summary of Decision

The Cabinet Member for Regeneration and Renters has approved the Council entering into the varied Edgware Road Borough Intervention agreement.

Reasons for Decision 

Converting the loan to non-repayable grant results in additional funding which supports WCC’s strategic approach to deliver affordable homes in the city, including social rented homes.

Removing the Orchardson Street Homes from the agreement will allow additional grant funding to be sought under the GLA’s Affordable Homes programme and will therefore further support scheme and programme viability.

Summary of Decision

The Cabinet Member for Finance and Council Reform has approved the following contract awards:

The Cabinet Member has agreed not to award Lot 1 (Property) & Lot 9 (Residential leasehold buildings) at this time and will be subject to a further tender process as detailed in paragraphs 4.25-4.28 of the report.

The Cabinet Member for Finance and Council Reform has delegated authority to the Executive Director of Finance and Resources to subsequently approve the award of Lots 1 and 9, noting they need to be in place prior to 1 April 2024.

Reasons for Decision 

In respect of the award of leasehold buildings insurance the Council needs to award a contract of insurance to comply with the Council’s legal obligations under the leasehold agreement entered into at the time of sale of the lease to the leaseholders the covenant to insure their asset and ensure the relevant portion of the Councils freehold is insured.

In respect of the award of Property insurance this is to provide funds to reinstate Council assets following damage by insured perils, in the absence of which the financial costs of re-instatement would place considerable or impossible financial demands upon the Council.

In respect of the award of Combined Liability Insurance this is to indemnify the Council against legal costs and damages arising from legal claims against the Council in Negligence, Nuisance, Libel, and Slander. The absence of which would place considerable or impossible financial demands upon the Council.

It is a requirement of the Public Contract Regulations 2015 that these insurance contracts are competitively procured and as established above, the non-purchase of insurance coverage would result in uncapped financial exposures for the Council and for which the potential value of losses could exceed reserves. Prudence would therefore dictate purchase of insurance to mitigate against this and to comply with statutory requirements.

Summary of Decision

The Cabinet Member has approved formal spend approval totalling £1,946,802 to undertake canal wall repairs and refurbishment of the public open space at Harrow Road Open Space as outlined in Appendix A of the report.

Reason for Decision

The recommendations in this paper will lead to a significant improvement to the public space at Harrow Road Open Space, opposite Queens Park Library. It will also resolve long-standing issues with the Canal Wall at this location which if remain could lead to significant future challenges for Westminster City Council.

The project responds to key community aspirations and priorities set out in the Queens Park Neighbourhood Plan. It will also support the local high street by providing an important space of respite alongside the Harrow Road, facilitate improvements in biodiversity within an area of deficiency and ensure accessibility improvements are made to the open space to ensure equal access for everybody.

A Cabinet Member Decision is required in accordance with the Scheme of Delegation due to the value of the decision.

Summary of Decision

The Cabinet Member Report of 06 December 2023 delegated:

·       Authority to the Executive Director of Regeneration, Economy, and Planning (REP) to approve other Professional Services and associated costs and contingency totalling £3.44m, subject to no individual contract exceeding £300k.

·       The approval to spend of contracts less than £300k.

This report records the decisions taken under this delegated authority.

Reasons for Decision

As per 3.1, 3.2 and 3.3 of the Cabinet Member report:

·       The reason for the recommendation is to secure fees and appoint the design team to enable design development to be progressed and produce the Outline Business Case in Spring 2025. 

·       To support design development, the following core MDCT consultants are required to provide technical and specialist support: Architect, Project Manager, Cost Consultant, Structural & Civil Engineer, Mechanical, Electrical and Plumbing (MEP) Engineer, Planning Consultant and Landscape Architect.

The proposed redevelopment of 291 Harrow Road is in line with the Council’s ambitions for a Fairer Westminster and aims to deliver on the following objectives:  

·       Re-provision of existing homes and explore opportunities to deliver high quality new homes of all tenures including Truly Affordable Homes and specialist housing such as Learning Disability housing. 

·       Improvement to place shaping including play space, bio-diverse green space and enhancement of the public realm including increasing permeability and connectivity with the canal and surrounding areas. 

·       Construction of high quality and energy efficient sustainable new buildings which utilise cutting edge design and technological innovation. 

·       Promoting a safer and vibrant neighbourhood, which encourages positive community interaction.   

·       Enhancing community assets and maximising impact through linking to wider provision in the surrounding area.   

·       Encouraging and facilitating strong public participation in community participation in the design and development of the scheme.   

·       Encouraging and enhancing the local economy through the Creative Enterprise Zone. 

·       Increasing opportunities for employment and business growth and initiatives.

·       Responsible Procurement ensuring ethical treatment and consideration and mitigation of environmental impacts. 

Summary of Decision

The Cabinet Member has approved the recommendations of the Rating Advisory Panel held on 23 January 2024 and determines the applications for NNDR Discretionary and Hardship relief set out in Appendix A.

Reasons for Decision

The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A.

Summary of Decision

The Cabinet Member report dated 19 January 2024 delegated authority to the Executive Director REP in consultation with the Director of Legal to enter into the Development Agreement and Agreement for Lease for Block H1 Lease and Block H2 Leases (x13) and all associated legal documents required by the recommendations of the report.

Reasons for Decision

To enable the Council to purchase 45 affordable homes under the agreed terms of the Development Agreement and Agreement for Lease.

Summary of Decision

The Cabinet Member for Housing Services has agreed:

1.     The approach to social lettings set out in section 8 of the report and Appendix B 

2.     The changes to the Allocation Scheme outlined in section 6 of the report

3.     The updated Accommodation Procurement Policy Action Plan 2023/24 in Appendix D.

Reasons for Decision 

The council’s Housing Allocation Scheme is read alongside the annual Supply and Allocation of Social Housing Report, which sets out the proportion of social housing the council expects to let to the different groups in need. These lettings projections are needed to guide the approach to lettings during the year. 

The Report is also needed in order to consider and update wider policies relating to the allocation of social and private housing for households on the council’s housing register and to update any policy changes in relation to intermediate housing.

Summary of Decision

The Cabinet Member has delegated the approval of the 25 March 2022 upward only rent review with Barclays PLC and signing of Rent Review Memoranda to the Executive Director of Finance and Resources.

Reasons for Decision

Under the WCC constitution Cabinet Member approval is required where the rent under consideration is in excess of £125,000 per annum which applies in this case.

Summary of Decision

The Cabinet Member has approved the write-off of debts over £100k, having taken all appropriate action.

The amounts shown in paragraph 6.4 as written-off under officer delegated authority, have been noted.

Reasons for Decision 

The recommendation to write-off the amounts detailed in this report is proposed as all other avenues available to the Council for the recovery of these debts have been exhausted, including, where appropriate, the issue of court and distress proceedings.

Summary of Decision

That the Cabinet Member approves the recommendations of the Discretionary Housing Payment Review Advisory Panel meeting of 16 January 2024

Reasons for Decision 

The Discretionary Housing Payment Review Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A, which are more fully set out in the case papers submitted to the Panel.

Cabinet agreed that the minutes of the meeting held on 11 December 203 were a true and correct record of the proceedings.

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has approved the contract award for the delivery of School Health (School Nursing) Services to Central & North West London (NHS Foundation Trust).

The total sum is for £5,924,800 (£7,109,760 including VAT*) for the period February 2024 to January 2027, with the option to extend for an additional period of 2 years at an additional cost of £4,288,029 (£5,145,634 including VAT*).

The full contract term is for 5 years (3+2) at a total contract value of £10,212,829 (£12,255,394 including VAT*).

*To note that VAT is for reference only and is not payable for this service.

Reasons for Decision

The current contract is delivered by Central and North West London NHS Trust (CNWL) and has been in place since 1 April 2017.

The original award was for a period of five years which expired 31 August 2022. A further direct award was granted for 12 months, to align with the end of the academic year, that expired on 31 August 2023. This direct award was endorsed by the Commercial Gateway Review Board (CGRB).

The current service is currently operating out of contract as there is no agreed scope for a further extension or variation.  As this is a statutory service, there can be no gap in delivery and consequently the service has been operating at risk whilst the re-tendering process took place.  There are no issues or concerns with the performance or service delivery of the current service. Risks associated with being out of contract are being mitigated by continual performance monitoring, in line with the original contract, and by expediting the execution of the new contract as a matter of urgency. 

The annual review by Cabinet of the report of the independently chaired Safeguarding Adults Executive Board 

Cabinet approved the following recommendations:

·       Considered the Annual Report 2022/23 of the Safeguarding Adults Executive Board (SAEB), with particular regard to the arrangements that have been put in place to meet the requirements of the Care Act 2014.

Reasons for decision

The report is the 2022/23 Annual Report of the Safeguarding Adult Executive Board (SAEB) who provide the leadership for adult safeguarding across Westminster and RBKC, and complies with the Council’s statutory duty to publish an annual report which includes business plan for the year and any Safeguarding Adult reviews.

That Cabinet: 

1.     Approves net changes of £67.181m for individual projects as part of the 2023/24 GF capital budget.  

2.     Approves re-profiling of £36.875m for individual projects as part of the 2023/24 HRA capital budget.  

3.     Approves the Place Shaping Virement of £3.064m.  

Cabinet approved the following recommendations:

·       Approved net changes of £67.181m for individual projects as part of the 2023/24 GF capital budget

·       Approved re-profiling of £36.875m for individual projects as part of the 2023/24 HRA capital budget.

·       Approved the Place Shaping Virement of £3.064m.

Reasons for decision

This report requests approval for changes to the profiles and/or budgets of several capital schemes have been identified as likely to have changed delivery profiles and thus led to in year variances to budget, as well as others that have reported as either likely to under or overspend.

The decision seeks approval for the next steps of the project to revitalise Regent Street and Haymarket. 

Cabinet approved the following recommendations:

·       Noted the findings from the 'Future of Regent Street' ("Regent Street") engagement, and approve the vision and project priorities to guide the development of the public realm design from All Souls to Regent’s Crescent.

·       Approved the partner requirements for Regent Street to make financial contributions totalling £1,786,000 (£893K each) to continue to progress the first phase ("Phase 1") of the project.

·       Noted the work to date by The Crown Estate on the vision and priorities for Haymarket District Plan and the planned development investment for this part of the West End, and agree to extend the scope of the Regent Street project to include Haymarket, Charles II Street, Jermyn Street East and Pall Mall East public realm ("Haymarket"), and to consider proposals for Piccadilly Circus and Pall Mall East as part of a second phase ("Phase 2") of the project.

·       Approved the partner requirements for Haymarket and Piccadilly Circus to secure financial contributions totalling £2,200,000 (£1.1m each) to continue to progress Haymarket and Piccadilly Circus ("Phase 2b") of the project, and agree that the £4m capital funding approved by Full Council on 8 March 2023 for Regent Street can also be utilised for this Phase.

·       Approved the concept of piloting and testing of ideas for the Regent Street and Haymarket projects to support the evidence-based approach for the public realm and highways design. The implementation of any pilots will be delegated to the Director of City Highways in conversation with the Cabinet Member for City Management and Air Quality.

·       Delegated any decisions relating to the above scope to the Cabinet Member for City Management and Air Quality leading up to the public consultation in 2025 on the final public realm proposals for Phases 1 and 2.

Reasons for decision

This report approves the next steps for a permanent public realm scheme for Regent Street and Haymarket, following extensive public engagement undertaken by the Council and the Crown Estate in summer 2023.

Summary of Decision

That the Cabinet Member for Regeneration and Renters endorses the Updated OBC as set out in Appendix 1 and its conclusion that joint venture partner delivery, on appropriate terms, remains the preferred option for the delivery of Church Street Site A.

Reasons for Decision

The Council has undertaken a procurement of a joint venture partner for the delivery of Church Street Site A in line with the recommendations of the Original OBC. Before the outcome of that procurement, the Council considered it appropriate to revisit this decision, given the amount of time elapsed since the Original OBC was prepared and resulting change in market and policy environment, to confirm it remains the preferred option for the delivery of Church Street. This is a prudent approach particularly ahead of significant decision points.

Summary of Decision

The City Council responds to defects in the public highway to different timescales depending on the seriousness of the defect. Response times vary from between 2 hours and 10 weeks

In recent months the number of P2 defects (48-hour response), have increased significantly. This is undesirable as responding to defects within 48 hours is more expensive and can be less efficient. Introducing a new 14-Day defect response period will ease the pressure on P2 numbers and provide the Inspectors with an alternative option between 28 days and 48 hours to correct defects in the highway.

Reasons for Decision

The introduction of the 14-Day defect response time allows for effective management and programme of Highways works, will ease the pressure on delivering an increasing number of 48-hour defects and provide mitigation for  an estimated £60,000 cost increase if the new priority is not introduced.

Summary of Decision

The Cabinet Member for Planning and Economic Development has agreed:

   i.          That the recommendations of the Examiner as set out in the Council’s Decision Statement (refer to Appendix 1) and Examiner’s Report (refer to Appendices 3 and 4) be accepted.

 ii.          That in accordance with the Examiner’s recommendation, the Belgravia Neighbourhood Plan (refer to Appendix 2) and accompanying Belgravia Design Codes (refer Appendix 2A), as modified within the Examiner’s Report, proceed to local referendum.

iii.          That in accordance with the Examiner’s recommendation, the referendum area be restricted to the Neighbourhood Area designated by the Council on 27 March 2014 as the Belgravia Neighbourhood Area.

iv.          That in the event of a positive referendum result, the Executive Director of Innovation and Change be authorised to publish an Adoption Statement and formally ‘make’ (adopt) the plan.

Reasons for Decision

The Examiner’s recommendations will ensure the Belgravia Neighbourhood Plan is clear and effective as a framework for making decisions on planning applications in the Belgravia Neighbourhood Area.

The recommendations address the concerns raised by the Council during consultation and the subsequent examination, as well as matters raised by a number of other stakeholders during consultation. The cumulative effect of these modifications is that the plan is considered to meets the ‘basic conditions’ prescribed by legislation and discussed in greater detail Section 4 below.

Before a neighbourhood plan can be made, it is a statutory requirement that it is first subject to local referendum within the Neighbourhood Area, as well as any additional areas as considered appropriate by the Examiner. Before this happens, the Council must publish a Decision Statement setting out the actions it proposes to take in response to the Examiner’s Report. Where the Council decides to proceed to referendum, in the case of a successful majority vote in favour of the plan, the Council must formally ‘make’ the plan.

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has:

1.      Approved the direct award of contracts for the 4 services confirmed below from 1 April 2023 to 31 March 2025, with a break clause at 30 September 2024:

ii)          Elmfield Way – Yarrow

iii)         Cambridge Gardens – London Cyrenians

iv)         Queens Park – First and Fifth Avenue – Yarrow

v)          Lapworth Court – Support for Living / Certitude.

2.     Noted the expenditure from 1 April 2023 to 31 January 2024. The existing contracts expired on 31 March 2023 therefore the current suppliers are working at risk.

3.     Approve a waiver of the Procurement Code from the requirement to undertake a competitive tendering exercise in order to directly award the aforementioned contracts.

Reasons for Decision 

The Council has a statutory duty under the Care Act 2014 to:

·     Ensure appropriate personalised care and support to meet the individual assessed needs of Service Users

·     Maximise independence, focusing on choice and control for people in receipt of Learning Disability Services

·     Ensure consistency and continuity of care, minimising service disruption for vulnerable adults with learning disabilities living in the community.

These direct awards will meet these aims and provide the necessary time to complete the development of a framework for the tendering of these services.

Under the Council’s Scheme of Delegation, a Cabinet Member Decision is required due to the value of the contracts.

Cabinet approved the following recommendations:

·       Approve the inclusion of ‘Care Leaver’ to be taken into account alongside the nine protected characteristics already legislated for in the Equality Act 2010.

·       Note that Westminster City Council’s senior leaders will work together to providing enhanced work experience, apprenticeship, and employment opportunities as part of their corporate parenting responsibilities, including cognising their particular needs systematically as part of EQIAs and ensuring that they are considered across all strategies, responsible procurement and commissioned contracts.

·       Note the commencement of a programme of work which includes:

o   Reviewing our EQIA and Equalities programming (internal and corporate) to include care leavers

o   Adapting our EQIAs to include consideration of care leaver status

o   Reviewing and adapting recruitment policies and procedures in order to guarantee care leaver applicants an interview where when they meet the essential criteria for a role being advertised

o   That every Directorate commits to providing mentoring, work experience and apprenticeship opportunities to care leavers

Reasons for decision:

As corporate parents, it is the Council’s collective responsibility to support children that have been in our care to ensure they receive the same opportunities that we would want for our own children. This support should include the promotion of good health and education, nurturing talent and providing stability, thus enabling successful adult lives.

Services across the Council will commit to providing opportunities and support to young adults with care experience to improve their outcomes and show a genuine and demonstrable commitment to supporting them to develop skills in order to thrive. This will require some time and effort on the part of Westminster’s leaders and staff to ensure that those leaving our care are continually championed and supported to achieve in all areas.

Westminster City Council will explicitly and systematically recognise ‘Care Leaver’ as a consideration, alongside the nine protected characteristics already legislated for in the Equality Act 2010. In doing so the Council can monitor and measure the impact that it is having to support those leaving our care in their life journey and make appropriate arrangements or adjustments to provide this support.

Summary of Decision

The Cabinet Member for Regeneration and Renters has:

·                Approved the acquisition of 45 affordable homes at West End Gate Block H from Berkeley Homes for the price set out in Appendix A, on the terms in Appendix C.

·                Approved further spend of £400,000 to meet legal costs, monitoring costs and specification changes required to match those on earlier phases.

·                Approved expenditure from the central contingency to fund this acquisition, noting that the draft budget 2024/25 includes a line item for the scheme. (Further details set out in Appendix A)

·                Delegated authority to the Executive Director of Regeneration, Economy and Planning in consultation with the Director of Legal to enter into the Development Agreement, Agreement for Lease, Block H1 Lease and Block H2 Leases (x13) and all associated legal documents required by the recommendations of this report.

Reasons for Decision

The Council has acquired 130 homes across the earlier phases of West End Gate which have provided high quality homes for residents and an opportunity to decant existing social tenants from Church Street Site A. The 45 under construction in Block H would complement these homes, providing more decant opportunities and high-quality Council managed homes near Church Street.

The homes are required to be built by Berkeley as a S106 obligation, regardless of whether the Council acquires them or not, with nomination rights for the Council. However, by acquiring them the Council can ensure high quality management to its residents and has been able to influence the type of tenancies and procured a further variation to the S106 agreement to convert the 33 shared ownership homes into London Living Rent. A deed of variation to the s.106 will need to be entered into and it will be a condition of the Agreement for Lease. Berkeley must satisfy this condition before the Council completes the acquisition. If Berkeley do not satisfy this condition within one year of exchange the deposit (detailed below) shall be returned to the Council and the Development Agreement shall be terminated.

Further to the above, the Council can convert the larger homes from intermediate rent to social rent increasing the total provision on the site. To avoid undue delay and complication, the Council will implement this after entering into contract with Berkeley but before the end of construction.

The average acquisition cost as set out in Appendix A is less than the cost of self-building and therefore represents value for money. The Council has significant waiting time on larger homes and converting intermediate rent to social will provide much needed permanent social housing.

Summary of Decision

The Cabinet Member for Planning and Economic Development has agreed:

       i.          To re-designate the Mayfair Neighbourhood Forum for a further period of five years; and

     ii.          To authorise the Executive Director of Innovation and Change to formally publish a designation notice.

Reasons for Decision 

Section 61F(7) of the Town and Country Planning Act 1990, as inserted into that Act by Schedule 9 of the Localism Act 2011, sets out the conditions that a Neighbourhood Forum must meet, as well as the considerations that a local planning authority must take into account when determining an application for the designation of a Neighbourhood Forum. These legislative aspects are set out in greater detail in Section 6 of this report.

This legislation states that a local planning authority may designate an organisation or body as a Neighbourhood Forum if the authority is satisfied that a number of conditions have been met. The existing Mayfair Neighbourhood Forum (the Forum) meets all of these conditions, and there has been no change in this since the original designation.

The City Council is also required to have regard to whether membership is drawn from different places in the applicable Neighbourhood Area and from different sections of the community in that area. The application submitted by the Forum indicates their membership consists of 630 members, comprised of a mixture of residents, businesses, organisations, land owners and community associations. It is therefore considered that the Forum satisfies this requirement in that it represents the interests of a diverse and representative group drawn from the designated Neighbourhood Area.

The City Council is also required to assess whether the purpose of the Neighbourhood Forum reflects, in general terms, the character of the area. The submitted application for re-designation states that the Forum was established to promote and improve the social, economic, and environmental well-being of Mayfair through the production of a Neighbourhood Plan along with following on to deliver on that plan. The Mayfair Neighbourhood Plan became formally ‘made’ on 24 December 2019, meaning it was adopted as part of Westminster’s statutory development plan and is operational in the designated Neighbourhood Area for the purposes of assessing planning applications. This demonstrates that the Forum has fulfilled their primary objectives in preparing and having adopted a Neighbourhood Plan for their area, with the focus now shifting to delivering the plan through implementation and monitoring.

Consultation on the re-designation of the Mayfair Neighbourhood Forum resulted in no objections or competing applications.

This decision will seek approval for the latest investments to support the cost of living for those living in Westminster.

Summary of Decision

The Leader of the Council has approved: 

1.     That the council invests a further £1m in cost-of-living projects starting from April 2024 to address the ongoing crisis.

2.     That Phase 1 projects from the £1m amounting to £367,779 are agreed and that the Executive Directors of Finance Resources and Innovation and Change have the delegated authority to manage these individual allocations and to make any necessary changes to them.

3.     That agreement for the remaining allocation of the £1m is made in two further phases as set out in Section 5 and is delegated to the Executive Directors of Finance Resources and Innovation and Change, in agreement with the relevant Cabinet Members. The Executive Directors will also have the delegated authority to manage these individual allocations and make any necessary changes to them.  

Reasons for Decision   

While there are national interventions to address the cost-of-living crisis, as Section 4 shows, there is still a crisis and living costs will outstrip national support in 2024/2025 making further intervention necessary to help households most at risk.  

The projects put forward in Phase 1, which use 38% of the funding, will ensure that vital advice and food support services can continue in 2024 / 2025 to meet the ongoing high demand. Funding for a dedicated post also ensures that cost-of-living projects can continue to be delivered.

Two further phases are needed to allocate the remainder of the £1m as it is uncertain whether there will be a further Household Support Fund in 2024 / 2025, and this will affect how it is spent. It is also needed to ensure the right interventions are in place for Winter 2024 which won’t be known until later in the year.

That the cabinet member recommends to Council that the proposed Safer Westminster Partnership Strategy for 2024-27 be approved

Summary of Decision

That the cabinet member:

1.     Notes the content of the report and the ongoing contribution of the Safer Westminster Partnership to crime and disorder issues in the borough and the overarching themes and priorities for the partnership.

2.     Recommend to Council that the proposed Safer Westminster Partnership Strategy for 2024-27 be approved.

Reasons for Decision

The Fairer Westminster Strategy sets out the outcomes and key ambitions which inform decisions at the Council; delivering safer streets is one of these but we cannot achieve this on our own.  The Safer Westminster Partnership Strategy seeks to ensure the Council and partner agencies work together to make Westminster safer for everyone who lives, works, and visits the borough.

The Crime and Disorder Act 1998 sets out the requirement for responsible agencies, including Westminster City Council, to work together in formulating a strategy to reduce crime and disorder in an area.

Additionally, the Police, Crime, Sentencing and Courts Act 2022, placed a duty on specified authorities to work together and plan to prevent and reduce serious violence in their area.  The Safer Westminster Partnership Strategy is the means through which we are discharging that duty.

The proposed strategy will replace the existing strategy (2020-23) with a clearer focus on a smaller number of priority areas, and a greater emphasis on engaging with and ensuring local communities have a voice in tackling crime and disorder priorities in their area.

To consider additonal payment options.

Executive Summary

The last review of major works service charge payment plans was undertaken in January 2023. Following this the Cabinet Member for Housing Services extended the 60-month payment plan to 120 months (60 months interest free, with up to an additional 60 months, subject to interest). As part of this review a discretionary service charge loan option was also introduced enabling leaseholders to pay their major works service charge invoice using a legal charge against the property and to make payment over a period up to 25 years, subject to interest.

Summary of Decision

1.  The Cabinet Member for Housing Services has agreed to the introduction of the ‘Voluntary Service Charge Loan’ payment option for leaseholders.
2. The Voluntary Service Charge Loan will complement the existing payment plans available to our leaseholder and will allow a charge to be placed on the property. The capital sum and any interest will only be repaid when the property is sold (assigned). The fee to set up the loan and to register the charge against the property can also be added to the loan
3. The Cabinet Member for Housing Services has agreed to the eligibility criteria (paragraph 4.6) and the recommendations from Finance (paragraphs 5.1 – 5.8) as to which bill range is sustainable

Summary of Decision

That the Cabinet Member approves the recommendations of the Rating Advisory Panel held on 12 December 2023 and determines the applications for NNDR Discretionary and Hardship relief set out in Appendix A.

Reasons for Decision

The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A.

Summary of Decision

To respond to the petition titled ‘Save Covent Garden Street Performers’ 

Reasons for Decision

The Council’s Constitution requires a formal response to a petition within 28 days.

To approve the grant of a 125 year lease to Ark Schools on the terms within the confidential appendix. 

Summary of Decision

The Cabinet Member has approved the grant of a 125 year lease from 06 March 2013 to Ark Schools by WCC in accordance with the Academies Act 2010 and on the terms within the exempt appendix.

Reasons for Decision 

WCC is required under the terms of the Act to grant a 125 year lease to Ark Schools at a peppercorn rent.

A Cabinet Member Decision is required due to the length of the lease.

Summary of Decision

That the Cabinet Member approves the undertaking of a detailed design and planning feasibility for the relocation of the Council’s street cleaning depot from the basement car park at 215 Lisson Grove to 61 Harewood Avenue.

Reasons For Decision

The report has been written in response to a petition received and sets out the Council’s approach to the site.

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has agreed to delegate the authority to the Executive Director for Adult Social Care and Public Health:

1.              To negotiate and finalise the terms for the s75 Agreement for Better Care Funded Services between the City of Westminster and the NWL ICB.

2.              To negotiate and finalise appropriate terms for any variations to the s75 Agreement for Better Care Funded Services, in consultation with the Cabinet Member for Adult Social Care, Public Health and Voluntary Sector.

Reasons for Decision

One of the most ambitious programmes ever introduced across the NHS and local government, the Better Care Fund (BCF) encourages integration by requiring ICBs and local authorities to enter into pooled budget arrangements and agree an integrated spending plan.

The BCF national condition for grant funding is that a signed s75 agreement is in place between the local authority and the ICB. If this condition is not met, NHS England is able to direct the ICB in our Health and Wellbeing Board area about the use of the funding.

A Key Decision is required if the local authority incurs expenditure which is, or the making of savings which are, significant having regard to the relevant local authority’s budget for the service or function to which the decision relates or has significant local impact on communities living across two or more wards of the borough.

Summary of Decision

The Cabinet Member for Planning and Economic Development has approved the following Neighbourhood CIL bids:

          I.          Maida Vale Hanging Baskets

        II.          Paddington Street Gardens Site Investigation

      III.          Shepherd Market Public Realm Improvement

      IV.          St Mary Bryanston School Playground

       V.          Adventure Playground Sensory Classroom

      VI.          Replacement Pagoda at Newport Place

    VII.          Soho Kids Xmas Lights

The Cabinet Member for Planning and Economic Development has approved the following Neighbourhood CIL bids subject to certain conditions being met as detailed in the report:

          I.          Park Lane Transformation Study

        II.          All Souls Primary School (Fitzrovia) Playground Drainage

Reasons for Decision 

To ensure robust and effective expenditure and reporting in line with the Planning Act (2008) and the Community Infrastructure Levy Regulations 2010 (as amended) and in accordance with the council’s strategic priorities, the revised CIL Spending Policy Statement (2022), and the council’s frameworks for resource allocation and management.

Summary of Decision

The Supermarket, Ground Floor, 2-4 Dean Street, London, W1D 3RF has been designated as an asset of community value and included in the List of Assets of Community Value. 

Reasons for Decision

It is a valid community nomination

To be valid, a nomination can to be made by a “voluntary or community body”, as defined in Regulation 5 of the 2012 Regulations. The Society has made nomination as “a charity” (Regulation 5(1)(c)). The Charity Commission for England and Wales Register of Charities confirms that the Society is a registered charity (Registration no, 1146589).

To make a valid nomination the Society have a local connection. This is defined in Regulation 4(a), which states that a body will have a local connection with land in a local authority’s area if the body’s activities are wholly or partly concerned with the local authority’s area. The Society’s charitable objectives relate solely to Soho, which falls wholly within the Council’s area, so the local connection test is satisfied. The Property lies within the Society’s “area of benefit”, as set out in its governing document. Additionally, the Charity Commission confirms that the Society operates within the City of Westminster.

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has:

1.       Noted the expenditure from 17 December 2022 to 29 December 2023, for an amount of £4,993,253.54.

2.       Approved the Direct award for the delivery of the Beachcroft Care Services Contract to Gold Care Housing (GCH) (Alan Morkill House) Ltd (08130202) from 29 December 2023 to 31 March 2025 with the option to extend for an additional period of 1 year for an amount of £11,234,820.46; and a total contract maximum value of £16,228,074 (£19,473,688.80 including VAT, although VAT is not payable for this service).

3.       Approved a waiver request to directly award the proposed service contract to Gold Care Housing (GCH) (Alan Morkill House) Ltd (08130202).

Reasons for Decision 

The current service is being delivered at risk due to contracts expiring in December 2022. There is no option to formalise an alternative arrangement that can commence with immediate effect without significantly disrupting the care for elderly and vulnerable residents accessing the service. The only option to immediately mitigate the risk is to directly award a new contract to the incumbent supplier, Gold Care Homes (GCH).

The recommended initial term of 27 months has been devised to enable retrospect delivery from December 2022 until March 2023 (3 months) and to then run in parallel with the financial years for the remainder of the contract term April 2023 to March 2025 (24 months). An optional 1-year (12 month) extension period is also included to potentially enable the contract to run until March 2026.

The aim is to have an agreed position on either tendering or insourcing by mid-2024, this should enable completion of the chosen option prior to the expiration of the initial contract term in March 2025, or if a joint tender is deemed appropriate by 2026.

Summary of Decision

The Cabinet Member for Housing Services, in consultation with the Cabinet Member for Finance and Council Reform has:

1.      Approved the proposed catchment area in section 4.11 of the report for acquiring Temporary Accommodation;

2.      Approved the acquisition of properties for the purpose of TA subject to meeting the criteria as per this report and supporting appendices (and that properties which do not fully meet the criteria may still be pursued subject to Cabinet Member consultation);

3.      Delegated the approval of each individual acquisition that meets the criteria in recommendation 2 to the Strategic Director for Housing and Commercial Partnerships (or such officer whom they delegate to);

4.      Approved the proposed team structure and associated costs of the team;

5.      Noted the updated financial information provided in the report;

6.      Delegated approval to the Executive Director of Democracy, Law and People, subject to recommendation 3, to enter into any legal agreements required to facilitate the acquisitions of the TA properties.

Reasons for Decision 

The Council has a statutory obligation to provide housing for those in housing need. The on-going purchase of units for use as TA (and the extension of this programme) has two key benefits. Firstly, it helps the Council to meet increasing demand from homeless households by providing a ready supply of accommodation. Secondly, it provides security for the Council in terms of the cost of this provision and leaves it less exposed to fluctuations in rent costs in the private market and using hotel accommodation.

Summary of Decision

The Strategic Director of Housing and Commercial Partnerships has delegated authority to the Executive Director of Regeneration Economy and Planning (REP) to allow officers to enter into the agreement specified below:

Authority to sign BT Openreach wayleave for the 300 Harrow Rd. Development site

Reasons for Decision

To allow the progress of the project in line with the agreed programme and costs, as set out within the FBC Cabinet Member report.

This scheme involves the redevelopment of Warwick Community Hall to provide new residential accommodation alongside a new community centre, nursery and enterprise space. During October 2022 the Labour administration approved proposals for the conversion of 300 Harrow rd. to a 100% affordable scheme delivering 77 social rent and 35 intermediate homes. Construction of the scheme is nearing completion with the residential blocks now complete and phased handover underway during November and December 2023.

The Executive Director for Environment, Climate and Public Protection has delegated all functions relating to the provision of Housing Services to the Strategic Director for Housing and Commercial Partnerships.

Summary of Decision

The Cabinet Member for Climate Action, Regeneration and Renters has:

-        Approved the variations to the Arcadis contract of £1.78m under the procurement regulations, following their approval at CGRB on 30th August 2023.

-        Noted the expenditure to date of £6.8m, including £1.2m of spend above the previous financial authority of £5.6m. The expenditure to date is set out in detail in section 5 of this report.

-        Delegated authority to the Executive Director of Regeneration, Economy & Planning to approve the appointment and the enactment of a further phase of work (phase four) of the contract with Arcadis LLP, if deemed appropriate by the Executive Director of Regeneration, Economy & Planning.

-        And approved the spend of £925k which is the balance of the £1.78m variation. This is detailed in table 1 and will take the project up to the Final Business Case stage, following endorsement at CRG on 23^rd May 2023 and CGRB 30th August 2023.

Reasons for Decision 

The Multi-Disciplinary Consultant Team (MDCT), led by Arcadis LLP (Arcadis) have been instrumental in the progress of the project. As is the nature of large regeneration schemes, the project requirements have evolved throughout the lifetime of the project and the brief has had to be varied in response to that.

The key reasons for the contract variations: 

·       A full review of the Stage 2 design, by new architects, early 2020. 

·       Additional requirements to improve sustainability and NZCO status. 

·       Additional project management support for JV Procurement and an additional round of soft market testing. 

·       Options analysis work to consider design changes to Fire Safety Regulations (draft BS9991), tenure mix options and library options from November/December 2022.  

·       Design work required to incorporate the additional staircase, design coordination through planning submission and amendments to technical documents due to design change, Jan/Feb 2023.

The Environmental Offences (Fixed Penalties) (Amendment) (England) Regulations 2023 that came into force on the 31st July 2023 have given local authorities the option to increase the fines issued under fixed penalty notices for the unauthorised or harmful deposit, treatment or disposal of waste and duty of care for household waste.

Summary of Decision

The Cabinet Member for City Management and Air Quality has authorised the Director of Public Protection & Licensing to implement new rates for Fixed Penalty Notices as set out in option 3 in section 5 below (increase fine levels for all three offence types (Littering, Fly Tipping, Duty of Care (Residential)) to below the maximum amount), with immediate effect.

Reasons for Decision 

The option to increase to the maximum fine levels for these offences may, as explained, have a detrimental effect on our ability to enforce, resulting in more court cases being contested which bring the risk of a) lower fines than our current FPN rates b) cases where we are unsuccessful in court.

That a suitable penalty is an appropriate consequence for non-compliance and acts as a suitable deterrent to drive compliance and improve our street scene for those who live, work in and visit our City.

An assessment of other local authorities’ intentions would suggest that all are intending to increase fine levels and the risk of us not doing so (the do nothing option) would potentially leave Westminster as an outlier, also potentially increasing the likelihood of people from outside Westminster choosing to fly tip in Westminster due to the lower fine levels.

Therefore, it is felt an increase in line with the thinking and decision of other local authorities would be the optimum decision.

Summary of Decision

The Cabinet Member for Finance and Council Reform has approved:

1.               The acquisition of the two superior leasehold interests in Flat 15, Barnard Lodge, Admiral Walk, London (W9 3TD) and Flat 10, Florey Lodge, Admiral Walk, London (W9 3TF) (subject to legal and physical due diligence), on the terms set out in the confidential Appendix 1.

2.               The arrangement and entering into all necessary legal documentation (including any deed of variations and maintenance agreements, subject to legal due diligence and any landlord’s consent) and payment of any tax, charges or fees, in association with the purchase of the two properties.

Reasons for Decision

The freehold of the building is currently owned by Pertinax Limited. Pertinax Ltd are the landlords to NHS, of the Properties. The NHS have a long lease of 125 years from 1 January 1989 with the freeholders for Flat 15, Barnard Lodge, Admiral Walk, London (W9 3TD) and Flat 10, Florey Lodge, Admiral Walk, London (W9 3TF).  The NHS have subleased the two Properties above to the Council for the provisions of care services. 

The Council currently lease the above flats from the NHS at RPI linked (and capped) market rentals for terms of 10 years from September 2018, with mutual rolling breaks in September 2025 onwards.  The flats are currently void, and the Council will need to invest in the refurbishment of the flats to enable them to be fit for occupation by adults with complex physical needs.

Acquisition of the superior long leasehold interests from the NHS provides the long-term security required to invest in the properties.  The capital premium paid for the peppercorn headleases is also cost effective relative to the annual rental cost of the current Council subleases.

Summary of Decision

The Cabinet Member for Planning and Economic Development has: 

1.     Approved the scope and proposals for the Oxford Street West Scheme area and the investment required to design the corresponding projects.

2.     Approved capital expenditure of £2.442m to progress the design for the items outlined in 1.2 above.

Reasons for Decision 

The projects proposed within the Oxford Street West Scheme area are being progressed as part of wider OSP initiatives and are complementary to the Oxford Street design. The interventions aim to reduce traffic reduction in Marylebone and Mayfair and enhance traffic resilience in the surrounding network through the introduction of right-hand turning movements at two junctions to the north of Oxford Street resulting in shorter vehicular journeys.

Expenditure is required to progress the design of the Oxford Street West projects to allow for their construction in 2025.

Summary of Decision

The Cabinet Member for Planning and Economic Development has approved:

1.     The scope and proposals for Margaret Street, Cavendish Square and Henrietta Place, as part of the Marylebone/Fitzrovia Traffic Scheme, and the investment required to design and build the corresponding projects.

2.     The capital expenditure of £917,945 to progress the items outlined in the report.

Reasons for Decision 

The projects proposed within the Marylebone/Fitzrovia Traffic Scheme area are being progressed as part of wider OSP initiatives and support the Oxford Street design. The interventions aim to simplify the road network by converting several streets to two-way streets, thereby creating calmer and safer environment. These projects offer an opportunity to rebalance road space and traffic signal timings to enhance the pedestrian experience while maintaining appropriate traffic capacity and discouraging high speeds.

Expenditure is required to progress the design, including Stage 1 (feasibility) and Stage 2 (initial) design for the Margaret Street, Cavendish Square and Henrietta Place projects.

Sets out Council Tax base for 24/25 and recommendations on Council Tax discounts

Cabinet approved the following recommendations:

·       Approve the following recommendations for the financial year 2024/25:-

(i) that the Council Tax discount for second homes remains at 0%

(ii) that the Council Tax discounts for empty properties, including the discounts that replaced the previous Class A and C Council Tax exemptions, remain at 0%.

(iii) that a Long-Term Empty Property Premium continues at the maximum percentages allowed for by the current legislation for the 2024/25 financial year. which includes commencing the premium a year after a property has been empty, rather than the current 2 years.

(iv) that the Director of Revenues & Benefits be given delegated authority to determine any individual local discount applications received from Council Taxpayers during the 2024/25 financial year under section 13A(1)(c) of the Local Government Finance Act 1992.

·       Recommend that the Council approves the same Council Tax Reduction Scheme for 2024/25 which has operated successfully since 2013/14. The scheme is based on the Default Scheme Regulations, updated to reflect changes made via the Prescribed Requirements Amendment Regulations and with War Disabled Pensions, War Widow, Pensions and Armed Forces Compensation scheme payments disregarded in full when calculating a claimant’s income. The same disregards should also apply to Housing Benefit and claims for Discretionary Housing Payment (DHP).

·       Recommend to the Council to resolve that the Council Tax Base for 2024/25 for the Whole City is 137,295.64 equivalent Band D properties, for Montpelier Square alone 96.96 equivalent Band D properties and for Queen’s Park 3,700.40 equivalent Band D properties.

·       Recommend to the Council to resolve that the figures set out in the above paragraph for the Council Tax Base for 2024/25 be used by the Council to make a determination pursuant to the requirements of the Local Government Finance Act 1992.

·       Determine to implement a 100% Second Home Premium for the 2025/26 financial year, which is the earliest date allowed for under the new legislation.

Reasons for decision:

The taxbase decision is sought in order that the Council complies with the requirements of the Local Government Finance Act 1992.

The retention of the same levels of Council Tax discount, for empty properties and second homes will continue to deliver additional Council Tax income for the Council without disadvantaging any vulnerable members of the community.

The recommendation to allow the Director of Revenues and Benefits to continue to determine any individual local discount claims will enable assistance to be given to individual Council Taxpayers. This will provide the mechanism for granting the local Council Tax discount for Care Leavers, flood victims and other vulnerable Council Taxpayers in line with the Council’s Council Tax Ethical Recovery procedure.

The Council’s proposed 100% Council Tax Reduction Scheme will mean that the level of Council Tax support provided to the borough’s working age claimants will effectively mirror that previously provided under the national Council Tax Benefit scheme.

The recommendation to continue the Long-Term Empty Property Premium at the maximum allowed for within current legislation aligns with the Council’s Fairer Westminster agenda and the aim to bring empty properties back in to use.

The recommendation to determine to implement a 100% Second Home premium for the 2025/26 financial year will deliver additional income for the council, without affecting vulnerable residents.

This report sets out the context for this year’s annual review of fees and charges.

Cabinet approved the following recommendations:

·       Approve the changes to fees and charges as outlined in Appendix 2 of this report 2.

·       Approve that authority be delegated to the Executive Director for Finance and Resources to make minor or technical adjustments to any fees and charges in year, in consultation with the relevant Cabinet Member.

·       Approve the unchanged Fees and Charges Policy at Appendix 1.

·       Note the outcome of the call-in on the parking fee structure review which is being heard on 6 December 2023, the outcome of which will be reported to the Cabinet orally at the meeting.

Reasons for decision:

To agree the Council’s fees and charges position and changes from 1 January 2024 at the earliest.

To approve activation of the final area of the programme and commencement of design for the three proposed OSP complementary schemes and the funding approach.

Cabinet approved the following recommendations:

·       Approve the activation of the final area of the programme and commencement of design for the three proposed OSP complementary schemes as set out in the report; and

·       Approve the funding approach for the three complementary schemes as set out in the report.

Reasons for decision

The complementary schemes seek to extend the public realm benefits being achieved on Oxford Street into adjacent neighbourhoods through an improvement of pedestrian access and comfort, additional seating and greening, enhanced lighting and better-quality surfacing materials. Furthermore, they will create new or improved amenity areas for potential future activation. The decision was made to retain the three schemes from a larger number of possible schemes contained in the previous OSD programme based on their contribution to achieving the benefits noted above.

The Davies Street scheme provides a vital gateway on Oxford Street to Mayfair and the recently opened Elizabeth Line station. The street is currently open to vehicular traffic and the proposed closure will secure an additional and safer space for pedestrians leading to Oxford Street. This will also create a new public amenity space and provide an opportunity for seating and greening resulting in a more comfortable and attractive experience.

The Grosvenor Square scheme will provide safer pedestrian and cycling facilities, reducing the dominance of the carriageway around the square. This will be achieved through the delivery of wider footways and the improvement of pedestrian crossings.

The James Street scheme is intended to provide a pedestrian and cycle friendly environment in James Street south along with operational changes to Barrett Street, Picton Place, James Street north. An improved public realm space is envisaged to the north of Bird Street and permanent footway build outs are proposed at the junction of Picton Place with James Street to convert a temporary measure introduced during the pandemic.

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector, in consultation with the Cabinet Member for Finance and Council Reform has approved the grants for the purposes outlined in the Cabinet Member Report dated 27 November 2023 to include Sage Care Limited and not MiHomecare Limited.

Reasons for Decision

An amendment to the Cabinet Member Decision dated 27 November is necessary as set out in paragraph 1.1, requiring a new Cabinet Member Report in accordance with the Cabinet Member Terms of Reference.

Summary of Decision

The Cabinet Member for Climate Action, Regeneration and Renters has approved:

1.     The Council to enter into Professional Services contracts with a value greater than £300k totalling £4.84m to carry out design development., including the appointment of the following:

1.1.     Carter Gregson Gray as Architect (contract value £1.74m)

1.2.     Arcadis LLP as Project Manager (contract value £1.14m)

1.3.     Ward Williams Associates as Cost Consultant (contract value £606k)

1.4.     CR8 Structures as Structural and Civil Engineer (contract value £456k)

1.5.     Hoare Lea as Mechanical, Electrical & Plumbing Engineer (contract value £566k)

1.6.     Farrer Huxley as Landscape Architect (contract value £329k)

2.     The delegation of authority to the Executive Director of Regeneration, Economy and Planning (REP) to approve other Professional Services and associated costs totalling £3.44m. Where the Constitution does not allow for the Cabinet Member to delegate authority (namely for the award of Consultancy contracts with a value greater than £300,000).

3.     Additional expenditure of £796k to progress the scheme to Outline Business Case Part 2 (total expenditure £2.148m).

4.     The noting of the balance of expenditure under these contracts and other Professional Services and associated costs (totalling £6.128m) will come forward for approval once an OBC is concluded in 2025. A breakdown of the costs can be found in Appendix A (Financial Implications).

5.     The noting that any potential additional development options to be progressed beyond the feasibility stage options analysis (RIBA Stage 1) would be the subject of a separate decision which is required to return to CRG in consultation with the Cabinet Member for additional budget and expenditure approvals.

Reasons for Decision

The reason for the recommendation is to secure fees and appoint the design team to enable design development to be progressed and produce the Outline Business Case in Spring 2025.

In order to support design development, the following core MDCT consultants are required to provide technical and specialist support:

·       Architect

·       Project Manager

·       Cost Consultant

·       Structural & Civil Engineer

·       Mechanical, Electrical and Plumbing (MEP) Engineer

·       Planning Consultant

·       Landscape Architect

Planned Preventative Maintenance (PPM) programme for 2024/25 in respect of Highways, Public Lighting & Bridges and Structures.

Summary of Decision

The Cabinet Member for City Management and Air Quality has approved the

proposed 2024/25 annual programme of Planned Preventative Maintenance (PPM)

work in respect of Highways, Public Lighting, Bridges and Structures. 

The Cabinet Member for City Management and Air Quality has also approved the to

undertaking of all the initial designs and approximately 50% of the detailed design of

the schemes in the 2025/26 programme.

Reasons for Decision

All assets deteriorate over time and any work aimed at maintaining the durability of

the asset is classed as programmed maintenance. Such work prolongs the life of the

asset and/or maintains structural capacity and is therefore considered as capital

expenditure.

Each year the City Council’s regular inspection and testing programmes determine the current condition of the various highway assets (Carriageways, Footways, Lighting and Bridges & Structures) and identifies the forward investment needs that will keep the highway network in a safe and reliable condition.

Provision has been made in the capital programme for this expenditure to enable these programmes of work to be implemented together with preparation of forward programmes of work for 2024/25.

The proposed Planned Preventative Maintenance programme set out in this report will ensure that the City Council’s highway assets remain safe and effective.

Summary of Decision

The Cabinet Member for Planning and Economic Development has agreed the capital expenditure of £7.178m to progress the Wigmore Street and Mortimer Street projects to construction.

Reasons for Decision

The Wigmore Street and Mortimer Street projects have been progressed as part of the OSP and aim to improve traffic movement in the Fitzrovia and Marylebone area and are integral to the overall improvements creating calmer and safer streets. Expenditure is required to progress the Wigmore Street and Mortimer Street schemes to construction in 2024.

Summary of Decision

The nomination for a Westminster Commemorative Green Plaque to Stanley Kwai-Tsun Tse at 19 Lisle Street, WC2H 7BA has been approved.

Reasons for Decision

Stanley Kwai-Tsun Tse founded the SeeWoo Asian Supermarket on Lisle Street in 1975 and was instrumental in shaping the area into the cultural hub it is today. He was a pioneer in bringing Chinese ingredients to London’s restaurants and dinner tables. The original supermarket expanded into four units and now supplies many of Chinatown’s restaurants.

The nomination is supported by the independent Green Plaque panel in recognition of Stanley Kwai-Tsun Tse’s contribution to Chinatown in London.

Summary of Decision

The Cabinet Member has approved the recommendations of the Discretionary Housing Payment Review Advisory Panel meeting of 10 October 2023.

Reasons for Decision 

The Discretionary Housing Payment Review Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A, which are more fully set out in the case papers submitted to the Panel.

Summary of Decision

The Cabinet Member has approved the recommendations of the Discretionary Housing Payment Review Advisory Panel meeting of 14 November 2023.

Reasons for Decision 

The Discretionary Housing Payment Review Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A, which are more fully set out in the case papers submitted to the Panel.

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector, in consultation with the Cabinet Member for Finance and Council Reform, has:

(a)  Agreed that the Council uses the MSIF to provide subsidy grants for paying homecare workers (who work on block contracts and via direct payments) an additional £1.50 (above London Living Wage) per hour for the period to which the grant applies, starting in December 2023.

(b)  Approved grants for the purposes outlined in (a) above for the period to which the grant applies, commencing December 2023 to the following providers:    

(c)   Noted the estimated annual cost of £1.2m; the indicative amounts of the grants set out in Table 1 in the exempt Appendix A to this report; and that the actual amounts of the grants will vary based on the actual hours delivered.

Reasons for Decision

The increased pay will support the delivery of the Council’s Fairer Westminster ambitions to tackle inequality, deliver high-quality adult social care services, and ensure its procurement is responsible. This will also help tackle low pay in the care workforce.

A Cabinet Member Decision is required in accordance with the Cabinet Terms of Reference due to the value of the decision.

Summary of Decision

The Cabinet Member for Finance and Council Reform has approved the award to Logan Construction (South East) Ltd (Companies House registration no. 03167858) to deliver capital minor works projects within the Corporate Property estate.  The Contract will be for 3 years with the option to extend an additional 2 years by annual increments.  The total contract value for the proposed contract period is estimated to be £35m excluding of VAT (£42m including VAT) including the potential extension period.

Reasons for Decision

The requirement is to cover all Capital Minor works projects to buildings managed by Corporate Property, which will include maintenance, refurbishment, alterations and extensions.  The need for the work is identified in a variety of ways, including stock condition surveys, compliance inspections, service requirements, strategic requirements.  The work includes minor works identified but not classed as emergency/urgent.

Works will be completed on the Council’s corporate estate of approximately 100 buildings including Libraries, Leisure Centres, Schools, Offices, Public Buildings, Cemeteries, or similar, as well as some of the Council’s investment estate including housing (which would be ancillary to the main building use) and retail.

Works will be varied in nature and value anticipated to range from £10,000 to £2,000,000 per project, with multiple sites running concurrently.  Works will vary in urgency with some planned works and some more reactive in nature due to defects affecting the operation of the building requiring quick action.

Summary of Decision

Approve and enter into a Digital fixed line infrastructure wayleave agreement with Community Fibre Limited in line with authority delegated at the Cabinet Member Report.

Reasons for Decision

To allow the progress of the project in line with the agreed programme and costs, as set out within the FBC Cabinet Member report.

Summary of Decision

Approve and enter into a Digital fixed line infrastructure wayleave agreement with Community Fibre Limited.

Reasons for Decision

To allow the progress of the project in line with the agreed programme and costs, as set out within the FBC Cabinet Member report.

Summary of Decision

Approve and enter into a Digital fixed line infrastructure wayleave agreement with Community Fibre Limited.

Reasons for Decision

To allow the progress of the project in line with the agreed programme and costs, as set out within the FBC Cabinet Member report.

Summary of Decision

The Cabinet Member for Planning and Economic Development has approved the grant award to the Avenues Youth Project (04045031) of £353,222 in financial year 2022/23.

Reasons for Decision

A new approach is being taken by the Council to support the resilience of the Voluntary and Community Sector (VCS) to ensure they survive and thrive in Westminster. The VCS is a key partner which works towards achieving the shared social, health, economic and environmental outcomes stipulated in the Fairer Westminster Strategy. However, long term under investment in the sector combined with the challenges of the Covid Pandemic has led to organisational and financial challenges impacting on the sector’s ability to deliver additional or enhanced outcomes or expedite the delivery of outcomes.

Discretionary capital funding, alongside other revenue grants (VCS Sector Core grants) is being proposed to improve the financial and organisational resilience of the sector.

Recommendations

That Appendices A, B and C be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

That the Cabinet Member for City Management and Air Quality approves the spend of £3.5M for the Purchase and installation of Kerbside waste and recycling bins and on-street litterbins through Veolia ES (UK) Ltd.

Reasons for Decision

To improve the recycling rates across the City of Westminster, helping to protect the environment and meeting the council’s fairer environment commitment. 

Recommendations

Recommendation

That Appendices A, B and C be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

That the Cabinet Member for City Management and Air Quality approves the spend of £1.5M for the Purchase and installation of Smart housing bins infrastructure across council housing estates through Veolia ES (UK) Ltd.

Reasons for Decision 

To improve the recycling rates across the City of Westminster, helping to protect the environment and meeting the council’s fairer environment commitment. 

Recommendations

The Cabinet Member for City Management and Air Quality has approved the following:

·       The proposed charging regime and necessary operational changes for the pay-to-park scheme, as outlined in section 6.

·       The proposed charging regimes and necessary operational changes for the resident permit scheme, as outlined in section 7.

·       The necessary amendments to the existing Parking Place Traffic Management Orders to enable the new schemes.

·       The proposed Implementation schedule and dates, as summarised in section 13.

Reasons for Decision

The proposals for both the pay-to-park and resident permit schemes align with the Fairer Westminster strategy and complement a number of corporate environmental policies, strategies and commitments as outlined in section 4.2 of the May 2023 report - ‘Parking Fee Structure Review – Approval Of Concept’. The improvement of air quality is an important priority for the Council and these policies support this aspiration.

Summary of Decision

The Cabinet Member has approved the recommendations of the Rating Advisory Panel held on 31 October 2023 and determines the applications for NNDR Discretionary and Hardship relief set out in Appendix A. 

Reasons for Decision

The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A. 

Summary of Decision

To sign the updated Unilateral Undertaking which changes the 8 Intermediate Rent homes to Social Rent

Reason for Decision

To implement the Truly Affordable Housing Cabinet Paper approved on 11/10/2022

Summary of Decision

Approval to enter into other agreements and property documents including but not limited to leases, warranties, substation leases, wayleaves, licences, deeds of easement, asset protection agreements, section 104 agreements, section 185 agreements and any other statutory agreements and utilities agreements in connection with ancillary works required to facilitate the construction works at Phase 1 of the Ebury.

Reasons for Decision

All utilities agreements are required to complete the constructions works and handover for occupation by Westminster City Council.

Authority was delegated to the Executive Director for Regeneration, Economy and Planning in the Cabinet Member Decision of 11 July 2023.

Summary of Decision

To enter into the following legal agreements in relation to the Balmoral Castle and Darwin House Development scheme.

·       Substation lease with UKPN

·       Dead of Easement with Cadent

·       Section 105, Section 104 and Section 116 application with Thames Water

Reasons for Decision

To allow the progress of the project in line with the agreed programme and costs, as set out within the FBC Cabinet Member report.

Summary of Decision

The Cabinet Member for Finance and Council Reform has:

1.              Approved the principle of the Council varying the existing lease between DLL and the Mayor and the Citizens of the City of Westminster and entering into an Agreement For Lease (AFL) between the same parties, on the terms set out in the report; and

2.              Delegated authority to the Director of Corporate Property following consultation with the Executive Director of Finance and Resources, to approve the Council entering into any necessary legal documents required to facilitate the transactions.

Reasons for Decision

Subject to approval, the variation and the agreement for lease enables the Council to receive a significant rental increase from the tenant and ensures the Council receives income from the asset for the longer term. Not proceeding with the recommendation would result in a lower rental return and a lack of certainty of income at the end of the current lease in 2030.

Summary of Decision

The Cabinet Member for Finance and Council Reform has approved the utilisation of the existing contractual option to extend the current Revenues & Benefits contract with Capita Business Services Ltd by three years from 1 November 2025 to 31 October 2028 for an amount listed in the exempt Part B report.

Reason for the Decision

The recommendation for the utilisation of the existing contractual extension option is made on the basis of very good service provision to date (including throughout the pandemic and the current cost of living crisis). These factors, alongside the costs of re-tendering, and associated implementation costs if we were to transfer to a new provider, means that utilising the existing contract extension provision is the most economical advantageous option for provision of this service.

Summary of Decision

The purpose of this appropriation is to move the land at the former Balmoral Public House and 23 vacant garages including an area of land measuring 378 sq. metres forming part of an open space (Balmoral Phase 2) from planning purposes for development (General Fund (GF)) to housing use (Housing Revenue Account (HRA)). This will enable the delivery of a housing development scheme, including 34 new community supported housing units, by the Council.

The Council gave authority to appropriate by way of a Cabinet Member decision on 11 May 2023. In accordance with that decision the Executive Director of Growth, Planning and Housing now directs that the Balmoral Phase 2 land be transferred from the GF Account to the HRA at the current red book value.

Reasons for the Decision

The Council is satisfied that the scheme will contribute towards meeting the Fairer Westminster objectives, specifically Fairer Housing, Environment, communities, and Fairer Council.

The development offers an opportunity to deliver housing that will meet the needs of residents and social care users in Westminster through the provision of housing that is both greener and more genuinely affordable.

The proposals for development are in line with both the existing and emerging London Plans and Westminster City Plans. The proposed development will contribute to achieving the promotion or improvement of the Economic, Social, and Environmental well-being of the area.

This report will seek approval for a programme of core funding grants for small to medium sized voluntary and community sector organisations as well as approval for a wider approach to supporting key strategic VCS partners in the borough, especially those considered community anchor organisations.

This report will note the findings of a review of the Council’s affordable housing delivery programme and the governance of subsidiary companies.

Cllr Hug introduced the item and invited Cllr Noble to speak to the report.

Cllr Noble noted that this item was the product of an extensive programme of work, with the work undertaken by 31Ten carried out in tandem with the Future of Westminster Commission, as well as he and the officer team looking at the existing delivery programme.

Cllr Noble noted that the recommendations are brief and that most are either already in place or being taken forward, and where they aren’t they were not suitable for Westminster and its existing policies.

Cllr Noble noted that the new governance arrangements will ensure a more strategic vision and bring together stakeholders from across WCC.

James Green highlighted that the key point of the report is a collaborative approach to decision making with a strategic board to run monthly and will give opportunities to Members to contribute to key projects and decisions.

James Green noted that the recommendations were already strongly aligned to work the Council is doing and only a few were a surprise and had since been adopted over the past year, which gave confidence that the Council is doing the right thing to deliver as much affordable housing as possible.

James Green advised that the proposal is to explore a housing working group that sits across the wholly owned subsidiaries and is in essence a joint board that will report into the Shareholder Committee. 

Cllr Barraclough highlighted the upcoming work the Council is undertaking which will back up the drive for affordable housing with changing to planning policies and City Plan revisions in the new year.

Cllr Barraclough noted that the initial draft of the Housing Needs Assessment indicated that the majority of new housing provision should be affordable. The final document will be published in the New Year. He added that officers were also working on new policies covering retrofitting and that these would support the building of new affordable housing.  

Cllr Hug agreed that the new governance model will help the Council achieve its ambitions.

RESOLVED: Cabinet approved the following recommendations:

1.     Note the findings of the 31Ten report and the Council’s proposals for developing their recommendations.

2.     Approve the creation of a Member-led Housing Supply Strategic Board (HSSB).

3.     Note the proposals for changes to Westminster Builds Board which will be tabled at a future shareholder committee for approval.

Summary of Decision

That, having taken all appropriate action, the Cabinet Member approves the write-off of debts over £100k, as set out in section 5.

That the amounts shown in paragraph 6.4, as written-off under officer delegated authority, be noted.

Reasons for Decision 

The recommendation to write-off the amounts detailed in this report is proposed as all other avenues available to the Council for the recovery of these debts have been exhausted, including, where appropriate, the issue of court and distress proceedings.

Approval of direct award of contracts to four patch home care providers in Westminster until November 2024.

Summary of Decision

The Cabinet Member for Adult Social Care Public Health and Voluntary Sector has authorised:

(i)          the direct award of contracts to four patch home care providers in Westminster for a for total contract period covering dates and costs associated with each contract are set out in table 1 below.

(ii)         a waiver of the Contract Regulations from the requirement to undertake a competitive tendering exercise in order to directly award the above contracts.

Reasons for Decision

The Council has a statutory duty under the Care Act 2014 to:

·     Ensure appropriate personalised care and support to meet the individual assessed needs of Service Users

·     Maximise independence, focusing on choice and control for people in receipt of Home Care

·     Ensure consistency and continuity of care, minimising service disruption for vulnerable adults and younger adults with disabilities receiving home care.

Over the last year commissioning has been working on developing the new model for home care and the transformational strategy. As these are some of the most significant social care contracts that the Council lets, sufficient time has been needed to develop a new, innovative, and sustainable home care model. In the short term it provides consistency of providers and carers to ensure the continuation of positive outcomes for people in receipt of home care and offer stability to a volatile market during a period of extreme unrest due to the pandemic.

The transformation strategy for homecare is a five - seven year plan with ambitions to radically change all aspects associated with care in the home including the way the provider market is structured offering a wider choice of providers including commissioned, personal assistants, self-employed and micro organisations; a new onboarding processes for vetting and setting up suppliers quickly; a tiered approach to the types of interventions being delivered  so the complexity of the activity delivered is paid accordingly and staff have the right training and skills; and new arrangement and payment of care and support and a greater use of digital technologies.

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has approved the award of a grant to Abbey Community Association Limited for a term of 10 years and a total value of £1.7m (plus indexation) as detailed in the report.

Reasons for Decision 

This decision will enable the well-performing grant arrangement that the council has with the Abbey Centre to continue, supporting communities that benefit from the services of the Abbey Centre.

A Cabinet Member Decision is required due to the value of the decision.

Summary of Decision

The Cabinet Member for Planning and Economic Development has approved the contract variation of £280,267.49 required for the Council to settle Rooff Limited’s final account submitted for payment.

Reasons for Decision

The works have now been completed and the contractor’s Final Account has been finalised with the contractor. Approval is required for the contractor’s Final Account sum so it can be paid by the Council.

A Cabinet Member Decision is required due to the total contract value.  

Summary of Decision

The Cabinet Member for Finance and Council Reform has, in consultation with the Cabinet Member for Climate Action Regeneration and Renters and the Cabinet Member for Housing Services:

·         Approved the additional £3,203,958 variance spend to the original signed construction contract so the final account to be agreed between the Council and ULS for the works delivered shall be £27,801,133.

·         Noted the increase in budget of £3.3m will be funded from the Affordable Housing Fund receipts.

Reasons for Decision

The project is approaching the practical completion stage and under the construction contract, a final account agreement is required between the WCC and ULS.

The original Cabinet Member decision was published on 8th March 2021. Throughout the course of the project, a number of changes have been instructed under the contract. There have also been loss & expense claims submitted by the contractor. WCC and ULS have now come to a commercial agreement with regards to the final account. The proposed final account now stands at £27,801,133 this represents a variance of £3,203,958 against the original contract sum approved and awarded by the Council.

Summary of Decision

The Cabinet Member has approved the recommendations of the Rating Advisory Panel held on 19 September 2023 and determines the applications for NNDR Discretionary and Hardship relief set out in Appendix A.

Reasons for Decision

The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A.

Approval of recommendations of the Discretionary Housing Payment (DHP) Review Panel to be held on 12 September 2023.

Summary of Decision

the Cabinet Member has approved the recommendations of the Discretionary Housing Payment Review Advisory Panel meeting of 12 September 2023

Reasons for Decision 

The Discretionary Housing Payment Review Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A, which are more fully set out in the case papers submitted to the Panel.

Summary of Decision

That the Cabinet Member for Finance and Council Reform approve the disposal of a leasehold interest on the terms in Appendix 1.

Reasons for Decision

Under the Council’s constitution Cabinet Member approval is required to enter into a lease of more than 25 years.

Reasons for Decision

The Cabinet Member for Climate Action, Regeneration and Renters in consultation with the Cabinet Member for Finance and Council Reform has approved the appointment of SAY Property Consulting LLP to provide property management support and advice at a maximum contract value of £600,000 (excluding VAT and £720,000 including VAT) and for a maximum contract period of 4 years.

Summary of Decision

The appointment of SAY Property Consulting LLP will enable the development and implementation of a standardised and consistent approach to management, maintenance, operational costs and service charges across the Regeneration and Development programme, tailored only to any specifics of a scheme.

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has approved:

The interim short term direct award contracts for the following services:

To waive the requirement under Westminster City Council’s Procurement Code to undertake competitive exercises in respect of the services listed above.  

Reasons for Decision

Westminster City Council (WCC) has clear duties around service provision and prevention under the Care Act 2014. The Council must provide or arrange services that help prevent people developing needs for care and support or delay people deteriorating such that they would need ongoing care and support.

These older people’s day opportunities preventative services are required to meet the statutory duties as well as the aims and objectives of the Council.

Summary of Decision

The Cabinet Member for Finance and Council Reform, following consultation with the Cabinet Member for Climate Action, Regeneration and Renters and the Cabinet Member for Housing Services, has approved:

1.          The appropriation of the Council’s land at 45 Kilburn Park Rd, London NW6 5XD shown for planning purposes pursuant to section 122 of the Local Government Act 1972 and subsequent use of the Council’s powers under section 203 of the Housing and Planning Act 2016.

2.          To delegate authority to the Executive Director for Regeneration, Economy and Planning:

2.1.     To appropriate the Council’s land at the Site from planning purposes pursuant to section 232 of the Town and Country Planning Act 1990 to those purposes permitted under Section 17 of the Hosing Act 1985 including the construction of homes;

2.2.     To deal with any necessary arrangements to record the appropriation of the land at the Site for purposes permitted under Section 17 of the Housing Act 1985 including the transfer of the land from the General Fund account to the Housing Revenue Account at the current red book value;

2.3.     To deal with any necessary arrangements to record the appropriation of the Site for planning purposes;

2.4.     To negotiate and enter into agreements by deed and payment of compensation for the release of third-party rights where this can be achieved on reasonable terms within a reasonable timescale; and

2.5.     To take all necessary steps to settle claims for compensation under section 204 of the Housing and Planning Act 2016.

Reasons for Decision

The former Carlton Dene care home and Peebles House buildings were no longer fit for purpose and no longer met the modern standards for a care facility. The care home was closed in 2020 and both the Carlton Dene and Peebles House dwellings have been demolished. Therefore, the site isno longer required for the purpose for which it is held by the Council.

To progress the scheme and avoid delays to the programme, officers are seeking Cabinet Member authority to be able to appropriate the Site and authorise the use of any necessary powers under section 203 Housing and Planning Act 2016 if required. By exercising its powers, the Council will ensure that its development of the land proceeds in accordance with the planning permission already granted.

Appropriating the land for planning purposes would enable certain private third-party rights to be overridden, subject to payment of statutory compensation to those affected. This will help to ensure that development of the Site can proceed in accordance with the planning permission granted and meet the scheduled completion date.

After appropriating for planning purposes the Council will need to further appropriate the land at the Site for its intended permanent purpose to provide 100% affordable housing at social rents. This report is therefore seeking delegated authority to further appropriate for the intended permanent use of the land.

Summary of Decision

The Cabinet Member for Finance and Council Reform has:

1.              Approved the Outline Business Case for the redevelopment of Huguenot House by means of a partnership delivery model via a development agreement with headlease;

2.              Approved any additional legal agreements to facilitate the recommendations; and

3.              Noted the procurement strategy – competitive procedure with negotiation to support preparation of the Final Business Case

Reasons for Decision

The outline business case has been prepared to give assurance over the viability of the proposals. The Council is satisfied that the redevelopment of Huguenot House may enable Westminster City Council to meet its commitments to the Fairer Westminster strategy. This has been designed to ensure that we can build a more inclusive city that celebrates our diverse communities, and where residents, workers and visitors from all backgrounds will feel welcome and safe.

A process of resident and stakeholder consultation determined redevelopment as the optimum solution when considering possible interventions whereby to do nothing would:

·         realise no change or improvement from the existing provision

·         not improve the income into the Council to support services

·         not have the full support of resident and local stakeholders